Programme Support Officer - London, United Kingdom - CAFOD

CAFOD
CAFOD
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Starting salary:
£31,878 - £33,472 per annum


Contract:
Permanent


Hours of work: 35 hours per week/Full time


Location:
Hybrid working with a minimum of 40% of your time in CAFOD's London Office


Job Profile
To support the smooth and effective management, administration and co-ordination of CAFOD's work in the Andes region.

The Andes team works to promote long-term development, humanitarian responses and advocacy, working alongside the poorest communities to strengthen their effectiveness and amplify their voice in the struggle for social justice, human rights and development across the region.

The scope of the post falls into the following broad functions and responsibilities:

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Support and co-ordination: supporting the Country Representative in the co-ordination of Andes work and organisational processes, including information management, planning, reporting and budgeting.
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Administration: providing administrative support to the Andes team and partners, in line with project cycle management (PCM) processes and principles and information systems.
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Communications: supporting the effective communication and flow of information across the Andes team and with the rest of the organisation, including acting as a key point of contact for information.
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Representation: of the region across CAFOD (and occasionally externally), as requested by the Andes Country Representative.
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Safeguarding: promoting and maintaining a strong safeguarding culture.


Job Scope


CAFOD is currently looking for a Programme Support Officer to contribute to our goals of combating poverty, exclusion and injustice in the Andes through the provision of full administrative and effective programme support to the Andes team.

The Andes team comprises a Country Representative (CR), two Programme Officers (POs), an Andes Programme Support Officer, and a local finance accompanier.

The Andes team manages a diverse development programme in the region, working in close partnership with the local Church and NGOs in response to issues of natural resource management and sustainable livelihoods in the context of climate change, conflict and peace building, governance and human rights, and gender as well as humanitarian emergencies.

Communications and advocacy are integral elements.

We need a proactive and flexible person who is fluent in both English and Spanish.

You will have previous programme and administration experience and excellent numerical skills, be competent in ICT, particularly Word, Excel, data entry and ideally Microsoft SharePoint.

You will be able to hold a central role in ensuring the effective flow of internal knowledge and information.

It is imperative you are able to manage your own time and you will ideally have experience supporting a team and be used to juggling various tasks.

Knowledge of development and justice issues in the Latin America region is a great advantage; more important is the ability to maintain solid grant administration and programme cycle management procedures while building a relation of trust and respect with partners.

The post holder will work primarily with staff across the International Development Group and Finance teams.

The role has also a number of cross-divisional and cross-organisational functions linked to the work of Advocacy & Education, Communications, Supporter Fundraising and Parish Participation and Volunteering Group.


Accountability
The post holder reports to the Andes Country Representative (Bolivia, Colombia and Peru).


Key Responsibilities
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Support and co-ordination

  • Support the creation and maintenance of a strong team identity, fostering learning and a shared understanding of relevant issues.
  • Support and coordinate Andes organisational and team annual planning and reporting processes and initiatives, contributing to Andes regional strategy discussions and recording the outcomes.
  • Assist the team and Andes Country Representative in reviewing and monitoring expenditure of team costs and grants against budgets, tracking underspends or overspends, and exchange rate variances.
  • Assist in travel and events logistics and the organisation of overseas/partner visitors to CAFOD and travel to the Andes region, including preparation of visa/invitation letters, travel and accommodation needs, arranging meetings internally and externally, supporting budgeting and expending and account for all related travel and event expenses, providing occasional cover for colleagues when absent.
  • Request and compile quotes and organise procurement of services for events and publications, including interpretation, translation and design.
  • Support recruitment and coordinate management of team volunteers liaising with relevant staff.
**2.
Administration

  • Provide administrative support to the Andes team, including in correspondence, information systems, management of team diary, preparation and followup of monthly team meetings, design an
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