- Be responsible for extensive diary management, including arranging internal and external meetings, calls and video conferences across multiple time zones
- Monitor and manage inboxes, including printing of papers for meetings and responding or sending emails on your manager's behalf
- Ensure your manager is prepared for meetings by putting together relevant documents and organising prep sessions as required
- Ensure your manager completes tasks and actions on time
- Help to collate management information for Board papers
- Liaise with Corporate Secretariat regarding Board meetings and papers
- Arrange international complex travel
- Prepare expense claims
- Manage internal systems and databases within the team
- Involved in high profile and confidential projects incl. M&A activity
- Line manager for PAs in the function
- Involved in organizing (and possibly attending) external meetings – clients, strategic partners, external providers etc
- Anticipate needs of your Exco member / leader
- Manage high volume of meetings
- Support compliance of SMCR for your senior leaders working with key stakeholders e.g. HR, Compliance
- Provide cover for other administrative roles in the team
- Yes
- Hybrid working and reasonable accommodations
- Generous Holiday policies
- Excellent Health and Wellbeing benefits including corporate membership to ClassPass
- Paid volunteer time to step away from your desk and into the community
- Support to grow through professional development courses, tuition/qualification reimbursement and more
- All-inclusive approach to Diversity, Equity and Inclusion
- Maternal/paternal leave benefits and family services
- Complimentary subscription to Headspace – the mindfulness app
- All employee events including networking opportunities and social activities
- Lunch allowance for use within our subsidized onsite canteen
- Previous PA experience working at an Executive level
- Excellent interpersonal skills and ability to build excellent relationships at all levels, including ExCo, including ExCo and the Board.
- Excellent clerical and administrative skills
- Enthusiastic/positive attitude
- Advanced technical skills including Word, Outlook, Powerpoint, Teams and Excel
- Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines
- Excellent verbal and written communication skills
- Strong attention to detail
- Ability to maintain confidentiality and be discreet
- Proactive, ability to be one step ahead at all times
- Experience of using applications such as ZoomCondeco, ONEaccess or similar systems an advantage
- Knowledge of market data platforms useful
- Able to use initiative
- Line management experience
- Financial services experience preferred
- Mentoring
- Leadership development programs
- Regular training
- Career development services
- Continuing education courses
Executive Assistant - London, United Kingdom - Janus Henderson
Description
Why work for us?
A career at Janus Henderson is more than a job, it's about investing in a brighter future together.
Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.
Our Values are key to driving our success, and are at the heart of everything we do:
Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust
If our mission, values, and purpose align with your own, we would love to hear from you
Your opportunity
As the EA you will provide all-encompassing administrative and secretarial support the ExCo leader. The role will involve dealing with senior executives globally and requires an organised, efficient PA who has prior experience working at a senior level, preferably in financial services.
You will:
Supervisory responsibilities
What to expect when you join our firm
Must have skills
Nice to have skills
Potential for growth
You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.
At Janus Henderson Investors we're committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don't worry if you don't think you tick every box, we still want to hear from you We understand everyone has different commitments and while we can't accommodate every flexible working request we're happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at
#LI-hybrid
Annual Bonus Opportunity: Position is eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.
Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.
Janus Henderson Investors is an equal opportunity / Affirmative Action employer . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee's job functions (as determined by Janus Henderson at its sole discretion).
You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants' past political contributions or activity may impact applicants' eligibility for this position.
You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.