Receptionist / Administrator - Irlam, United Kingdom - Brenntag

    Brenntag
    Brenntag Irlam, United Kingdom

    3 weeks ago

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    Description

    Our team in Irlam currently has an opening for a Receptionist / Administrator.

    Working hours are 8:00am to 5:00pm Monday - Friday with an hour for lunch (40 hours per week).

    Your Role andResponsibilities

  • Deal efficiently and courteously with all employees on, and visitors to, site.
  • Ensure the effective administration of site facility management and contractors such as the cleaners.
  • Be willing to train to provide cover for other operational/administration functions where necessary (holidays etc).
  • Support the Multisol group as a key contact for the arrangement of travel and accommodation in the UK and overseas.

    • General Administration

  • Enter purchase order and other data onto site systems via computer.
  • Have a good knowledge of computers systems and the MS Office suite with Excel and Word being essential.
  • Ensure the progression of employee expense claims using receipts and the groups electronic systems.
  • Confirm the sites weekly online sundry purchasing and to manage the records and distribution of the same.
  • Coordinate the execution of any general admin directives from Site Management
  • Order items online as requested and authorised by site Management.
  • Other Administration related duties as required.

    • Reception

  • Be the 'face of Multisol' and provide a welcoming, professional, and courteous experience for visitors and contractors.
  • Conduct site safety inductions and ensure all security protocols are implemented for new visitors and contractors to site.
  • Coordinate meeting room activities and use the switchboard to direct calls to others on site as appropriate.
  • Other Reception related duties as required.

    • Quality/Environment andHealth and Safety

  • Follow the Companies Quality, Safety, Health and Environmental (QSHE) rules and procedures at all times.
  • Administer the sites near miss, accident, and incident recording process.

    • Flexibility

  • On occasion this role may also be requested to provide on-site holiday/sickness cover for the admin staff at Multisol head office in Daresbury. As such a driving licence would be of benefit.

    • Experience & Qualifications:

  • Previous experience of administration and receptionist roles preferred, but not essential.
  • We are looking for a good team player with strong organisational skills and a flexible approach to achieving solutions.
  • With an ability to communicate well across all levels including internal and external customers, contractors and suppliers.
  • Someone who is readily able to manage, plan and prioritise workloads and ensure deadlines are met.
    • At least one job must be selected in order to apply.