Accounts Payable Specialist - London, United Kingdom - KAYAK

KAYAK
KAYAK
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

As an employee of KAYAK, you will be part of a global network that includes OpenTable and KAYAK's portfolio of meta-search brands including momondo, Cheapflights, Swoodoo, checkfelix and Mundi.

Many employees are dedicated to one brand, but we all have the benefit of using each other's strengths and insights.

Together, we're able to help people experience the world through dining and travel.


The Position:

We are looking for a dynamic Accounts Payable Specialist to support the Accounts Payable process at KAYAK/OpenTable.

Activities include timely processing of vendor invoices, analysis of the queries received by vendors and ensuring feedback is provided within agreed timescales, identification of corrective actions following process failure, and identification of improvement opportunities.

In addition to external vendors, you will also review travel and expense claims and act as the face of Finance to explain the T&E policy and how to use the T&E reimbursement system to users across the business.

We are looking for someone who has excellent problem solving skills, is a strong communicator, thrives on process improvement and enjoys working in a challenging, fast-paced environment to support our continued growth.


Please note that this is a fixed term contract for 8 months from May to January to cover maternity leave, with the potential for part-time hours, 3-4 days a week.


Responsibilities:


  • Chip in to an ongoing review of all accounts payable and expense reimbursement procedures, identifying, developing and communicating improvements.
  • Actively manage the global AP inbox and ensure all items are organized and actioned in a timely manner.
  • Review, verify and input all invoices promptly, capturing all information required to ensure internal invoice approvals and payments are set up accurately.
  • Accurately code invoices by legal entity, GL code, business approver
  • Review T&E reimbursement reports for compliance with policy and ensure accurate GL coding as well as timely payment.
  • Prepare daily bank reconciliations, post journal entries to record nonAP and noncash
  • Actively investigate purchase invoice/expense reimbursement queries or discrepancies
  • Liaise with Finance and the wider Business to resolve them in a timely fashion.
  • Review and respond to vendor queries in a timely and professional manner.
  • Assist with system changes, process improvements and initiatives to streamline AP functions.
You are detail oriented while also able to see the big picture. When faced with a problem, you propose a solution. You love understanding the why behind the numbers, exercise professional skepticism and maintain a natural curiosity. You have shown ability to prioritize your work, manage to deadlines and keep your manager well informed. You are a self-starter with an ability to manage multiple tasks.

You can work independently but know when to ask for assistance, and you take pride in ownership over your areas.

You are able to effectively communicate with team members and management.


Education, experience and skills:


  • Bachelor's degree in Accounting or Finance
  • Experience in Accounts Payable ideally in a fastgrowing/rapid change environment preferred
  • Must be comfortable working in a rapid change environment and be willing to actively participate
in projects to process improvements.

  • Advanced Microsoft Excel skills (vlookup, pivot tables, etc.)
  • Experience with accounting software such as NetSuite a plus
  • Strong analytical and problem solving skills with a high level of attention to detail
  • Excellent interpersonal skills both verbal and written, ability to communicate confidently and
Professionally with all levels within the organization.

  • Solution focused with the ability to prioritize and lead multiple tasks in order to meet deadlines.

About Our Team


Our Finance team supports the business: we provide reports, pay the bills and our people, collect money, crunch numbers and meet stringent compliance standards and deadlines - and we have fun while doing it.

We take our responsibilities seriously, as we do the company Halloween competition. We enjoy working together and with our cross-functional colleagues around the globe.

We value integrity, personal accountability and proactive thinking, and we take pride in mentorship and in crafting opportunities for professional growth and advancement.

Does this sound like you? If so, let's chat


Benefits

  • Fastpaced and entrepreneurial culture
  • Flexible working hours and the option to work remotely as needed, and a fabulous office in central CBD
  • Work with a really smart, fun group of people
  • Relaxed dress code

Diversity and Inclusion:

LI-BB1
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