Pa, Employment - Manchester, United Kingdom - Trowers & Hamlins LLP

Trowers & Hamlins LLP

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Location/s

Manchester

Term

Permanent

Working Hours

Full Time

Practice Area / Department

Employment & Pensions

Trowers & Hamlins is a City-led, international and national law firm with over 160 partners and 950 staff. With offices across the UK, Middle East and Asia, we provide a full-service integrated offering.

Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources.

We also act for many high net worth individuals.

We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.

While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.

Job Advert Description

What you will be doing
Administrative

Manage diaries, keeping them up to date and reminding fee earners of meetings on a daily basis
Book internal/external meetings and courses
Travel arrangements
Arranging photocopying, printing, scanning, sending out letters etc.
Arranging for files to be opened and closed, supervise general filing requirements and record keeping
Use effective systems to ensure that both short and long term tasks are completed within required timescales
Support fee earners in marketing activities including involvement in preparation of pitches and presentations
Book internal/external meetings, courses and conferences

Communication

Take internal and external telephone queries
Ensure all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office
Arrange absence cover where necessary and communicate this to the relevant fee earners

Client relationship management

Become an active part in the care of clients and be wholly familiar with contacts/clients
Enter, maintain and update client details and relevant information on the firm's contacts system
Deal with basic client queries and general administration
Arrange client meetings

Document production

Check correspondence, attachments and documents etc. produced by the document production team before they are passed to the relevant fee earner, making amendments when appropriate.
Produce and maintain Excel spreadsheets as required

Financial

Assist fee earners in ensuring their time is recorded properly and entered onto the system on a daily basis
Assist fee earners in the billing and credit control process
Completing documentation for payment into and out of client account and assisting fee earners to ensure the Solicitors Accounts Rules are being complied with

Other duties

Assisting other members of the department as necessary, picking up colleagues calls and providing support whenever there is spare capacity
Ad hoc duties as required

What you will need

Accurate typing of at least 60 wpm
Advanced knowledge of Microsoft Word, Excel, PowerPoint
Excellent telephone manner
Excellent communication, organisational and team skills
Excellent attention to detail
Flexible and dependable, able to take the initiative
Able to remain calm under pressure and work to tight deadlines
Conscientious, approachable and enthusiastic
Able to quickly build confidence, respect and trust with others
Have a positive approach to daily tasks and have a solution focussed working method