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- Diary management – particularly arranging committee meetings.
- Facilitating online meetings (Microsoft Teams).
- Preparing meeting agendas.
- Collating and publishing meeting packs on our digital platform (Convene).
- Managing user accounts on Convene and addressing technical issues (e.g., expired passwords), liaising with Convene support as necessary.
- Creating a user guide for Convene.
- Taking meeting minutes.
- Keeping a central log of decisions and actions and followingup with actionowners.
- Populating the forward agenda planner to include both standing items and followup items.
- Electronic filing of meeting papers (Microsoft Teams).
- Supporting the Elections Officer in administering regional and chapter elections.
- Supporting the administration of the Annual General Meeting (AGM).
- Creating presentations for the AGM.
- Liaising with IT and AV support services as necessary.
- Answering routine queries from committee members and others.
- Processing supplier invoices relating to the department.
- Processing committee member expenses.
Governance Team Secretary - London Area, United Kingdom - Boffin Recruitment
Description
This role is an exiting opportunity to join world know membership organisation in the heart for London.
The successful candidate will have solid experience of board-level support, competency in Microsoft Office, Word, PowerPoint, Excel, Forms, Power Automate and communications platforms and experience of board portals and document management systems, ideally Convene.
Role:
To provide administrative support to the Governance department, whilst also supporting a number of Committees, with diary management, agenda preparation and note taking.
Duties: