Office Coordinator - Kintore, United Kingdom - Brimmond Ltd

Brimmond Ltd

Verified Company

Kintore, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Brimmond

We specialise in the design, manufacture, rental and repair of lifting, mechanical and hydraulic equipment for industry, from our base in Aberdeenshire, Scotland.

Established as a family business in 1996, we remain close to our founding principles today, prioritising our people in a culture of trust, respect, collaboration, and open-mindedness.

From workshop to board room, and throughout our interactions across the globe, our approach is guided above all by three key values: we are dynamic, responsive, and proud.

About the Role

Tasks & Responsibilities

Prepare and distribute memos, letters, reports, and other documents as required.
Maintain accurate records and databases, ensuring data integrity and confidentiality.
Manage staff onboarding and departures.
Maintain HR records, including 121 notes, lateness, illness, and holiday tracking.
Manage first aid kit inspections, spill kits, fire safety and access control procedures.
Monitor office supplies inventory and place orders.
Assist in vendor relationship management.
Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
Book business travel for employees.
Maintaining continuous improvement register.
Assist with internal audits and issue audit reports.
Assist with companies 5s inspections / audits.
Review and update QHSE documentation to align with legislation.
Monitor training matrix, booking training, and uploading certificates to personnel files.
Monitor and review suppliers' documentation. (Certification and RAMS)
Inputting of timesheets
Assisting with Corporate Benefits.
Document Control

Essential

Proven experience in an administrative role, preferably in an office setting.
Attention to detail and accuracy in all tasks.
Strong organisational skills, with the ability to manage own workload effectively and to meet deadlines as is necessary.
Communicates effectively with internal and external contacts in a professional manner.
Demonstrates effectiveness both as a team player and when working independently.
Flexibility and adaptability to handle changing priorities and deadlines.
Professional demeaner and ability to maintain confidentiality.

Preferred