- General
- To maintain and update employee records and files
- To carry out general administration duties e.g. filing, photocopying, scanning as and when required
- To provide basic guidance to managers and employees in line with Company policies and procedures, in the absence of the HR Advisor
- To respond to general day-to-day HR queries, in the absence of the HR Advisor
- To assist the HR Advisor and/or Manager with HR project work
- To maintain and update HR noticeboards and communication displays
- To take meeting minutes, as and when requested by the HR Advisor/Manager
- To maintain and update HR systems and trackers with changes to employee information, liaising with payroll, where applicable
- Recruitment and Onboarding
- To co-ordinate and support recruitment and selection activities e.g. interviews and apprenticeship schemes
- To prepare new starter information and documentation
- To work with the HR Advisor to ensure that all the required new starter documentation is obtained and checked
- To obtain references for new employees and respond to reference requests
- To organise Company inductions and drug and alcohol tests, preparing the associated documentation
- To administer the Probationary Review Process
- Employee Relations
- To maintain and update Employee Relations trackers
- To prepare Employee Relations correspondence letters e.g. disciplinary and grievance meeting invites, outcome letters, appeal correspondence etc.
- To maintain and update the HR system with changes to employee information
- To prepare and issue amendment to contract documentation
- To prepare and issue family friendly policy related correspondence
- Absence Management
- To assist managers with absence management queries and the provision of absence related information
- To log any absence information on the corresponding trackers and update managers accordingly
- To prepare and issue the weekly sickness absence log
- To organise medical review meetings and prepare meeting invite letters
- Training Administration Support
- To prepare and issue the weekly training payments log
- To support with organising ad hoc training at the request of the HR Advisor/HR Manager, if required
- Employee Reward Schemes Administration Support
- To administer the employee reward schemes creating all associated correspondence and documentation
- To maintain and update the employee reward scheme trackers
- To monitor and order vouchers
- To prepare associated promotional literature for publication at the sites
- Leaver Administration
- To prepare leaver information including liaison with payroll
- To update the HR system and trackers with leaver information
- To complete and record exit interview information
- Other
- To carry out annual file audit checks in accordance for Supplier Workplace Accountability Audit compliance
- To liaise with the Reward and Benefits team members to provide employee information (joiners/leavers/changes)
- To support the operation with performance management administration.
- To provide HR data, as and when requested by the HR Advisor/Manager
- Any other reasonable duties commensurate with the provision of HR administration support
- 0-1+ years of related HR administrative/advisory experience is essential
- CIPD qualified or part CIPD qualified would be advantageous or an equivalent level of experience
- Experience of providing HR advice and guidance in line with Company policies, procedures and legislation would be advantageous
- Evidence of commitment to personal and professional development
- Proficient in the use of Microsoft packages e.g. Excel, Word and PowerPoint
- Experience of maintaining HR Information System data
- Full UK driving licence
- A can-do positive attitude
- A team player
HR Administrator - Hemel Hempstead, United Kingdom - Reyes Holdings LLC
Description
1 x HR Administrator - Full Time, Fixed Term (6 months)
Location: Hemel Hempstead
Shift Pattern: Monday to Friday, 37.5 hrs per week
This is an on-site role at our Hemel Hempstead DC
Position Summary:
To provide HR related administration through the processing and actioning of data and related tasks and to ensure that all people processes are delivered with proficiency and accuracy and the employee lifecycle is fully supported.
Position Responsibilities may include, but not limited to:
Required Skills and Experience:
Physical Demands and Work Environment:
This list is not intended to be exhaustive. During the course of your employment the duties of the role may change from time to time to meet changing business circumstances. In the interests of flexibility, the Company reserves the right to ask that you perform duties instead of or in addition to your normal duties provided that these duties are reasonable and within your capabilities.