- Liaising with direct reports, internal teams and other Rothschild & Co offices
- Liaising with the PAs of the Management team
- Diary management – organising meetings, conference calls, dinners & entertainment
- Managing email inboxes as required
- Tracking of actions
- Keeping the CPD records of the team up-to-date
- Dealing with expenses
- Dealing with telephone calls in a professional manner
- Travel arrangements – to include preparation of itineraries, booking hotel and flights, currency requirements etc.
- Organising regular meetings with direct reports
- Proactively organise team building/socialising events
- Onboarding of new team members
- Dealing with all printing requirements, ensuring accuracy at all times
- Ad-hoc additional projects as and when required
- Previous secretarial or administrative experience supporting senior individuals essential
- Good IT skills to include Outlook, PowerPoint, Word and Excel
- Strong organisational skills, ability to multi-task across a broad range of tasks and maintain exceptional attention to detail even when working under pressure
- Excellent interpersonal skills – able to communicate clearly and effectively at all levels
- Ability to anticipate and resolve issues in advance; e.g. conflicting meetings, meetings running late
- Can do attitude and ability to approach all tasks with energy and enthusiasm
- Understands the need for discretion and displays the highest levels of professional integrity
- Enquiring mind and a desire to succeed
- Self-motivated, efficient, reliable
Personal Assistant to COO - London, United Kingdom - Rothschild & Co
Description
About Us
Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets.
Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet.
We have 4,200 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions – Global Advisory, Wealth Management, Asset Management and Five Arrows.
As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward.
Rothschild & Co is committed to an inclusive and supportive environment where diversity and different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.
Rothschild & Co Wealth Management ("WMUK")
At Rothschild & Co Wealth Management we offer an objective long-term perspective on investing, structuring and safeguarding assets, to preserve and grow our clients' wealth.
We provide a comprehensive range of private wealth services to some of the world's wealthiest and most successful families, entrepreneurs, foundations and charities. In an environment where short-term thinking often dominates, our long-term perspective sets us apart. We believe preservation-first is the right approach to managing wealth.
Overview of Role
We are looking for a proactive, enthusiastic and experienced Personal Assistant to provide comprehensive secretarial and administrative support to the COO office comprising two Managing Directors, (the COO and Deputy COO)
They manage the infrastructure platform of WMUK, working with WM UK teams, Group functions and external vendors.
Responsibilities
Experience, Skills and Competencies Required