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Administrative Assistant - Newport, United Kingdom - JM Selection

JM Selection

Verified Company

Newport, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrative Assistant
We are currently recruiting an Administrative Assistant for a reputable solicitor based in the Newport area.

The prime role of the Administrative Assistant is to provide support to both litigation departments to enable them to operate at optimum efficiency.

This will include but will not be limited to the main responsibilities given below. The Administrative Assistant is expected to use a reasonable degree of self-management and initiative.

Role Responsibilities

To assist all fee earners across both departments
To undertake any specific training when required to do so and overall to have a responsibility towards selfdevelopment.
To show enthusiasm and commitment to learn and if required attend internal/external training courses agreed by the firm.
Open New Claims on Case Management System and create physical files including generating all paperwork/documents in the process of the same.
Close claims on the case management system and undertake archiving process including generating all paperwork/documents in the process of the same.
Photocopying and binding.
Filing and management of papers files.
Pay invoices, bank cheques as and when required.
To make calls out chasing information/documentation for all parties.
To receive incoming calls/enquiries addressing the enquiry if possible or directing the caller to the correct individual / taking a telephone message.
Provide secretarial/typing support when required;
To scan and distribute incoming post;
To prepare outgoing going post (including boxing and instructing courier)
Providing post room assistance where required;
Assist with any other administrative duties when required

Person Requirements

Essential

Strong organisational skills
Strong administrative skills
Good numerical skills
Strong communication skills, both in person and on the telephones
The ability to work under pressure and meet deadlines
The ability to work on your own initiative and make decisions
The ability to prioritise effectively and react to a changing to do list
The ability to work as part of a team
Proficient in using a computer (especially Word, Excel and MS Office)
Trustworthy and reliable;
Maintain a smart appearance and dress code appropriate for the role

Desirable

A flexible approach to work
Selfmotivated

Office based in Newport

Monday to Friday, 8.30am-5pm

£21,500 per annum

Permanent

Job Types:
Full-time, Permanent

Salary:
£21,500.00 per year

Benefits: