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Legal Administration Assistant - Liverpool, United Kingdom - Swift Temps

Swift Temps

Verified Company

Liverpool, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Swift Placements have a great opportunity for a Legal Admin Assistant to join their Defendant Department.

This is a wonderful opening for someone wanting to take their first step into the legal sector and start to build their career.

Job Purpose:

To work within the Defence team assisting and providing general support to the fee earners, who deal with all aspects of litigated and nonlitigated personal injury claims
To assist with matters such as (but not exclusively), preparing Trial bundles, preparing witness statements, obtaining and reviewing evidence (medical or otherwise) obtaining and collating medical records, instructing Counsel, preparing court proceedings and providing general help and assistance on litigated files as and when required

Key Duties & Responsibilities:

Proactively manage diaries
Generating standard system driven letters
Composing letters to clients/customers
Maintain proactive communication with clients and external agencies relating to claims
Observing and maintaining firm confidentiality in relation to all correspondence and communications
Taking responsibility for personal development and growth
Effective prioritisation of tasks whilst managing a full workload
Liaise and build relationships as appropriate with clients and their support staff
Book client and internal meetings
Prepare correspondence and documents from digital dictation
Answer and make telephone calls
Manage the case management system
Prepare document bundles
Open and close files
Set up new clients on the finance system
File, archive, photocopy, scan documents as and when required
Ensure that client contact information is kept up to date
Assist with the booking of travel arrangements
Liaise with Counsel and other legal representatives
Proactively assist with adhoc business development and communications activities e.g. client contact reports, delegate packs etc.
Maintain a level of individual knowledge required for the role
Assist with incoming billing, cash collection and accounts queries
Effectively work with fee earners and secretarial team members
Handle confidential information in line with the firm's data security protocols
Minute internal meetings

Experience & Knowledge:

Previous experience in a similar role
Good literacy and numeracy skills
Excellent attention to detail
A focused client service approach is essential, interacting with clients in a professional manner at all time.
Working knowledge of MS Word and Excel
Strong organisational and administrative skills
Strong communication skills both verbal and written
Ability to cope under pressure
Ability to work to deadlines
An ability to work using own initiative within boundaries, as well as in a team
Good attention to detail and an ability to work effectively with people across a wide range of levels and responsibilities.
Good organisation and time management skills

Benefits:

Minimum 25 days' holiday plus bank holidays
Hybrid working model (in relevant role)
2 x Volunteering days to support charitable initiatives
Matched Giving up to £250 matched for personal charity fundraising for a registered charity