Executive Support Officer - London, United Kingdom - tower Hamlets

tower Hamlets

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

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Executive Support Officer:

Role Purpose:

As an Executive Support Officer you will have the dedicated responsibility for ensuring high quality, proactive and timely executive support to two allocated directors to provide an efficient and effective Executive Support Service.

You will be contributing to the development and maintenance of cost effective systems and processes whilst meeting objectives and milestones in all areas of your responsibility.

You will also be working collaboratively to improving the directorate's liaison with the Mayor, Lead Members, Councillors and other internal and external stakeholders.

In addition to this, you will assist the Senior Executive Support Officer / Executive Support Team Leader in supporting projects and resolving issues and have the ability to be in the office 2-3 days per week.

Key Responsibilities:

The main responsibilities are to provide comprehensive administrative and effective secretarial support services at all times to Directors.

Implement effective secretarial and administrative processes, continuously assessing new ways of working and contributing to the development and enhancement of Executive Support services.

Make the best use of appropriate ICT systems to facilitate the effective execution of the team's duties and responsibilities and assist in training the team to ensure effective use of IT systems across the service.

To draft correspondence on behalf of members of the divisional leadership teams using appropriate discretion and judgement to the content.

Assist in the co-ordination of briefings and information flow for the Mayor, Lead Members, Councillors and other internal and external key stakeholders on behalf of Directors and Senior Management Teams.

Providing an early warning to the Divisional Director of any likely slippage meeting scheduled timescales.

Provide full cover for the Senior Executive Support Officer role in case of absence to ensure the smooth running of the Executive Support function.

Requirements:

You will have strong PA skills with a detailed understanding of Executive Support functions and services and the needs and priorities of key stakeholders and partner organisations.

You should have an understanding of financial and procurement procedures and regulations as well as a detailed knowledge of the Council's structures, functions, governance arrangements and decision-making processes of local government.

Demonstrable experience of providing excellent oral and written communication skills including the ability to present sensitive information clearly and concisely to a range of audiences is essential and it is expected you will have strong analytical skills, experience of working within deadlines and managing competing priorities.

Application Details:

Tower Hamlets offers the best of London in one borough.

We have amazing assets including Brick Lane, Columbia Road and Spitalfields markets, the museums Childhood and London Docklands, and other destinations including Truman Brewery and Victoria Park.

We provide the third highest economic output of the UK with Canary Wharf and City Fringe.

We have world class educational institutions including Queen Mary University and Barts NHS Trust and a rich history from the Tower of London to the docks, which has led to one of the most diverse populations in the country.

Tower Hamlets vision for our borough is that: people are aspirational, independent and have equal access to opportunities; we are a borough that our residents are proud of and love to live in; and we are a dynamic, outcomes-based council using digital innovation and partnership working to respond to the changing needs of our borough.

We want people who aspire to our TOWER values:
Together; Open; Willing; Excellent; Respect.

Tower Hamlets has a zero-tolerance approach to, and works to eradicate, all forms of discrimination on the basis of race, sex, disability, age, religion or belief, sexual orientation, gender reassignment, marital status, status as a civil partner, gender, gender identity, gender expression, pregnancy and maternity and looks to employ a diverse workforce representative of those groups.

We recognise that people can also be disadvantaged by their social and economic circumstances, so we will work to eliminate discrimination and disadvantage caused by social class.

We welcome applicants interested in flexible working arrangements and also applicants who live in the borough.

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