Administrator (Coding and Summarising) - Plymouth, United Kingdom - Beacon Medical Group

Beacon Medical Group

Verified Company

Plymouth, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Key Responsibilities:

To summarise newly registered patient's medical records within set KPIs, working to summarising protocol.
Assisting with the recall process to enable the practice to meet its targets.
To ensure administrative and clerical duties within the Practice are carried out within the Practice's guidelines and policies.
To carry out administrative tasks relating to patient records, filing, document management.
KPI standard to achieve a minimum of 1.5 sets of notes per hour.
To be responsible for your own continuing selfdevelopment, undertaking training as appropriate.
To undertake other duties appropriate to the grading of the post as required.
Must be able to work flexible hours.

Summarising:

Coding and summarise all new patient's clinical records into the clinical system.
Ensure recalls for QOF, smears, immunisations, coils ect are added and actioned where suitable.
Action GP2GP and summarise in line with the protocol.
Gain consent and request medical history for all military veterans before summarising and then summarise in given time scales.
All codes to be up to date and snowmed compliant to be 100% accurate to support improvement of the practice prevalence and support population health work.
Change status of incoming records, as received, once summarised send to note space.

Recalls:

Add Recalls covering areas such as, but not exhaustive.

Child Immunisations,
Cytology,

- shingles,
- pneumococcal
- well woman.

Ensuring compliance with Cytology Screening programme
Completion of Childhood Immunisation

Coding:

Check and Code following practice guidance using correct clinical coding,
Coding of all letters in line with practice protocol
Ensure accurate readcoding
Deal with queries relating to coding.

Safeguarding:

Process any documents that come into the practice as sensitive and with urgency.
Follow protocol ensuring documents and consultations are hidden using the appropriate function in system one.
Coding correctly using snow med codes to identify at risk patients.
Updating the safeguarding lead in line with practice protocol.

Personal/Professional Development:

The postholder will participate in any training programme implemented by the practice as part of this employment, such training to include:

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development.
Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

Communication:

The postholder should recognize the importance of effective communication within the team and will strive to:

Communicate effectively with other team members
Communicate effectively with patients and carers
Recognize people's needs for alternative methods of communication and respond accordingly.

Quality:

The postholder will strive to maintain quality within the practice, and will:

Alert other team members to issues of quality and risk.
Assess own performance and take accountability for own actions, either directly or under supervision.
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team's performance.
Work effectively with individuals in other agencies to meet patients' needs.
Effectively manage own time, workload and resources.

Contribution to the implementation of services:

The postholder will:

Discuss with other members of the team how the policies, standards and guidelines will affect own work.
Participate in audit where appropriate.

Health and Safety:

Ensure all members of staff comply with the Group's health and safety policy
Carry out risk assessments to comply with current Health and Safety legislation
Ensure any health and safety concerns are reported to the Operations Manager
To be aware of and adhere to applicable practice rules, regulations, legislation and procedures, national legislation (Health and Safety, COSHH, Data Protection).

Equality and Diversity:

The postholder will support the equality, diversity and rights of patients, carers and colleagues
Act in a way that recognises the importance of people's rights, interpreting them in a way that is consistent with group processes and policies and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner that is welcoming, nonjudgemental and respects the individuals circumstances, feelings, priorities and rights

The details contained in this job description are not exhaustive and may change as the post develops.

Governance: