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Reigate

    Assistant Secretary - Reigate, Surrey, United Kingdom - WTW

    WTW
    WTW Reigate, Surrey, United Kingdom

    3 weeks ago

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    Description
    This role will get to be part of a high performing, global team of governance professionals.

    We in the Office of the General Counsel ("OGC") believe that diversity of opinion, approach, perspective and talent are the cornerstones of a thriving and innovative team.

    OGC is therefore committed to promoting a culture of diversity and inclusion where all colleagues are treated with respect and afforded fair and meaningful career opportunities.

    This role's key responsibilities include (i) the support of the management and administration of company secretarial activities of WTW's subsidiaries located in the UK, (ii) the support of Boards and Committees' meetings preparation including minuting and actions follow-up.

    Support all periodic corporate governance initiatives such as Review Manager, Family Tree and Corporate Governance Health Checks.
    and ensuring the timely publication of high-quality materials on the board portal or other systems in place.
    Attend and minute board and committee meetings remotely as well as in person as required.

    Provide administrative support on the legal entities' optimization project or other initiatives and transactions including updating Blueprint with the changes on the timely manner.

    Support the follow up and tracking of various secretarial tasks such as shareholders' meetings, proxies, approvals and filings of statutory accounts.

    Maintain accurate corporate data and structure charts with timely updates of Blueprint OneWorld corporate database.
    Reply to due diligence and Know Your Customer "KYC" requests in a timely manner.

    Arrange for legal documents (shareholders or board minutes, written resolutions, powers of attorney, contracts, deeds etc.) Maintain open and collaborative relationships with the other members of the corporate secretariat team globally and with other central functions, particularly Legal, Compliance, Risk, Tax, Treasury, Finance and HR.

    Experience in Microsoft Office, including Word, Excel, PowerPoint is essential.
    Demonstrating resilience and a flexible, solution focused approach to working in a fast paced and evolving multicultural environment.
    Strong written, spoken, planning, scheduling, co-ordination, and organizational skills.
    We are an equal opportunity employer committed to fostering an inclusive work environment throughout our organization. We embrace all types of diversity.

    The majority of our colleagues work in a "hybrid" style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients.

    Our flexibility is rooted in trust and "hybrid" is not a one-size-fits-all solution.
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