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Harwell

    Secretary / Administrative Assistant - Harwell, United Kingdom - HE Space

    HE Space
    HE Space Harwell, United Kingdom

    3 weeks ago

    Default job background
    Description
    Key Tasks and Responsibilities
    • Supporting Line Managers and teams with administrative, organizational, and contractual matters;
    • Planning and coordinating commitments, meetings, and calendars;
    • Supervising meeting file preparation and answering incoming calls;
    • Organizing and prioritizing incoming mail, ensuring timely responses;
    • Facilitating information dissemination for the Teams;
    • Handling staff missions, travel arrangements, and coordinating with other secretaries;
    • Generating documents, presentations, and maintaining filing systems;
    • Using ESA Corporate software tools for task execution;
    • Administering office documentation systems and following up on teams' actions;
    • Collecting necessary information for team actions and providing administrative support;
    • Coordinating with Facility Management for on-site support;
    • Participating in events organization.
    Skills & Experience
    • Administrative assistant experience at an executive level, preferably in an international setting;
    • Proficiency in Microsoft Office and Teams;
    • Familiarity with ESA tools (MAS, ESA-P) is advantageous;
    • Understanding of working methods in the space/telecommunications sector is a plus;
    • High level of confidentiality is required for this position;
    • Must be fluent in English, knowledge of other European languages is beneficial.
    • This position is based in Harwell, UK.



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