HR Assistant - Newport, United Kingdom - St David's Foundation Hospice Care
![St David's Foundation Hospice Care](https://contents.bebee.com/public/img/noimg-businessx400.jpg)
1 month ago
Description
About the roleSalary:
In line with National Minimum Wage
Hours: 37.5 hours per week (Monday to Friday)
Closing date:
Friday 16th February 2024
Role type:
Permanent
Job Summary
To assist the HR manager in effectively managing HR queries, dealing with Employee Relations, maintaining accurate employee records and updating policies and procedures in line with Hospice requirements and in line with Legislation changes.
St David's Hospice Employees.
Head of Departments and Senior Leadership Team.
Volunteers.
Key Areas of Responsibility
Recruitment and Selection
Carry out all vetting stages including checking documents, I.D, qualifications, references, and DBS checks.
Sending offer letters and contracts, coordinating HR and department inductions.
Qualifications and Professional Memberships
Checking qualifications and professional memberships for new starters and ongoing throughout employment (e.g. Nurse Pin numbers, Social Care Wales, Indemnity Insurance etc.).
Administration
All aspects of administration to include staff change forms for payroll, calculating and updating holiday records and entitlements. Entering details into the HR system and updating relevant databases.
Recording all sickness absences and ensure relevant paperwork is filed.
Monitoring sickness and making adjustments to pay as necessary. Updating monthly tracker sheets for HR and payroll. Compiling reports for Board meetings and managing referrals for Occupational Health.
Updating the company intranet site with details of new starters and leavers, updating any policies and any general news items as required.
Notifying IT of starters and leavers and issuing login details and password reset information as required.Management of Personnel Records
Maintain accurate personnel records with all contractual documents, correspondence and any changes to circumstances forms, updating all necessary spreadsheets and databases as required.
Carry out regular reviews of files and systems data in line with (GDPR) to ensure compliance with data protection and privacy legislation.
Ensure all regular updates are carried out for DBS, Nurse Pin Numbers, Training, Probation, Appraisals, Social Care Wales and professional memberships.
Policies and Procedures
Help research and update changes to HR legislation and assist with changes to HR policies, the Employee Handbook and the intranet.
Payroll
Assist with the administration of the monthly payroll through the preparation of change of terms and conditions forms.
Entering sickness data into the payroll spreadsheet and completing rolling statistics of any absence reports required.
Checking the holiday payment adjustment sheet and any Agenda for Change increases.
Training and Development
Set up training files for employees to be reviewed regularly by the Education team and liaise with line managers, the Education team and the H&S Advisor to ensure all mandatory training is in date.
Review all training records for employees upon induction and refer details to the Education team for ongoing review and updates.
Projects and AuditsAssist with any departmental projects or audits/reviews as required.
Person Specification
Education
Essential
GCSE or equivalent in English Language and Maths.
Desirable
HR qualification or willingness to work towards.
Experience
Essential
Strong computer literacy especially Word and Excel.
Good customer service experience and ability to deal confidently with a range of queries.
Desirable
Previous experience in a HR setting or similar would be beneficial.
Experience in a health care setting would be advantageous but not essential.
Skills & Knowledge
Essential
Effective organisational skills.
Ability to manage own time and ability to prioritise own workload.
Good communication skills both written and orally.
Ability to accurately record data.
Filing and scanning documents.
Desirable
Some payroll or financial experience may be useful
Some knowledge of HR legislations
Other Information
Health and Safety
To ensure that the agreed procedures are carried out and be aware of the responsibilities placed on employees under the Health and Safety at Work Act.
Data Protection
If you are required to do so, process and/or use information held on a computer or word processor in a fair and lawful way.
To hold data only for specific registered purposes and not to disclose it in any way incompatible with such a purpose.
To disclose data to authorised persons or organisations as instructed.Equal Opportunities
It is the aim of St David's Hospice Care (SDHC) to ensure that no job applicant or employee receives less favourable treatment on the grounds of sex, race, colour, nationality or ethnic origins, or is placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable.
More jobs from St David's Foundation Hospice Care
-
Finance Assistant
Newport, United Kingdom - 3 weeks ago
-
Bereavement Counsellor
Newport, United Kingdom - 3 weeks ago
-
Transport Operative
Cwmbran, United Kingdom - 3 weeks ago
-
Clinical Administrator
Newport, United Kingdom - 2 weeks ago