Administrator - Abingdon, United Kingdom - VolkerWessels

VolkerWessels

Verified Company

Abingdon, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

VolkerHighways is looking to hire an administrator based from our Abingdon depot to provide an effective administration function for both the site and the overall project.

The role will include ensuring control of all agreed admin and documentation in a manner consistent with VolkerHighways and project processes and procedures.

Additionally you will need to provide administrative support to the project team, encouraging at all times the use of Workspace as both an information resource and an archiving system.

Key accountabilities

To provide a complete administration function for the project
Maintain document control processes regarding non

- revisable documents, ensuring appropriate capture and storage of soft and hard copy material, particularly to ensure all incoming and outgoing correspondence is logged, scanned and uploaded to Workspace according to the project protocol

Ensure that site paperwork is being captured correctly and being filtered through to all those necessary and according to the project management team's distribution lists.
Support the project team in their use of Workspace and develop a good knowledge of the system, becoming a key user and first port of call for queries and issues
Process invoices / file delivery notes/orders etc. Assist the Quantity Surveyor with monthend cost reporting/daybook analysis.
Maintain records of planned staff absences from site including leave, training & meetings as well as meeting room & hot desk bookings
Help Cover effective reception service; answering phone calls, greeting visitors and passing messages to the project team as required
Prepare meeting rooms for important meetings, ensuring all required equipment/refreshments are available
Assist the document controller and be able to provide holiday/sickness cover for key doc control task
Check the CRMs on Alloy raise tickets and close CRM,s if not ours inform Havering so ticket can be dealt with at their end.

Skills & experience

Good communication skills and telephone manner
Computer Literate

Other

A competitive salary plus excellent benefits package including healthcare, pension etc.
Family friendly policies in place and some scope for flexible working by negotiation.

We believe in pushing boundaries in the pursuit of equality, diversity and inclusion.

So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

About us
VolkerHighways is an integrated highways service provider operating across London and the South of England.

Our goal is to deliver the best highways solutions within our industry through efficiency, responsibility and a focus on clients and their customers.

Our services include highways term maintenance, street lighting and electrical services, surfacing, traffic management and public realm infrastructure projects. We also offer Smart City services, through VolkerSmart Technologies.

We help clients to focus on their customers' needs; using highways solutions based on safety, resident and business needs, asset management and asset improvement.

Our repeat business is testament to the valued services we deliver, through a culture of cooperation and partnership.

We bring industry best practice and innovation to our clients by taking a leading role in the civil engineering industry and sharing in the expertise of our wider VolkerWessels UK group.