Legal Secretary - Bristol, United Kingdom - Reynolds Porter Chamberlain

Reynolds Porter Chamberlain
Reynolds Porter Chamberlain
Verified Company
Bristol, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
Job Title

  • Legal Secretary (Property & Casualty)
  • Position
  • Full Time
  • Role
  • Legal Secretary
  • Location
  • Bristol
  • Practice Area/Department
  • Property & Casualty
Description


The role

Key Internal Relationships
Head of Practice Services, partners and fee-earners within the Property & Casualty team and secretarial colleagues.


Reporting Line
The role reports directly to the Head of Practice Services (Tina Lambert).


Duties and Responsibilities include but not are limited to the following:

Organisation:

  • Diary management of feeearners as required, using own initiative to arrange meetings and
conference calls

  • Booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations
  • Making simple travel arrangements as required e.g. booking train tickets and collating itineraries
  • Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions

Documents/Correspondence*:
*Only those which are not mandated for production/collation by DPD or of a length that are typed

by individual fee-earners

  • Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales
  • Amending and formatting agreements/documents as required
  • Short pieces of copytyping and digital dictation as requiredCarrying out PDF to Word conversions and vice versa
  • Collating all indexing on legal documentation and setting up files as necessary
  • Production of short, less complex PowerPoint presentations as required
  • Proofreading of all documents to ensure the delivery of work of the highest quality
  • Any general correspondence as may be required from time to time

Support of other functions/activities:

  • Insertion of business contact cards into Outlook and InterAction
  • Processing feeearner expenses on Chrome River in a timely manner
  • Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific teambased tasks

Knowledge, skills and experience

  • Previous experience of working within a busy corporate environment is essential
  • Excellent client care skills the ability to deal with queries from internal and external clients in a professional and polite manner
  • Excellent organisational skills the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
  • Demonstrate proactivity and the ability to work on own initiative
  • Highly developed time management skills the ability to work to very tight deadlines while maintaining a high standard of accuracy
  • Highly developed communication skills the ability to communicate in a confident and professional manner with people at all levels within the business
  • Demonstrate flexibility/adaptability in meeting internal and external clients' demands in both the nature of the work undertaken and working additional hours as required to complete the task(s)
  • Reliable with a strong work ethic and a 'cando' approach
  • High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles)
  • Highly developed administrative skills with the ability to multitask under pressure

RPC
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