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Wakefield

    Payroll Clerk - Wakefield, United Kingdom - The Mid Yorkshire Teaching NHS Trust

    The Mid Yorkshire Teaching NHS Trust
    The Mid Yorkshire Teaching NHS Trust Wakefield, United Kingdom

    3 weeks ago

    Default job background
    Permanent
    Description

    Job summary

    Previous applicants need not apply

    An exciting opportunity has arisen for a Band 3 PayrollAssistant to join our team based at Pinderfields Hospital on a permanent basis.

    As a Payroll Assistant you will be responsible along with otherteam members for a section of payroll and the day to day processing, inputtingand calculation associated with providing an excellent payroll service.

    It is vital that you are reliable, self-motivated, organised andhave excellent communication, numerical and literate skills. The ability towork to deadlines and prioritise your workload is also key to this role. Youwill need to have payroll experience and have knowledge of ESR and Agenda forChange terms and conditions. This is a training role and once fully trained youwill progress to a band 4.

    Main duties of the job

    The post holder will work as part of a team within the PayrollDepartment to deliver an efficient and effective Payroll and Pension service toMid Yorkshire Teaching NHS Trust in accordance with statutory requirements, andlocal and National Terms and Conditions of Service.

    The postholder will have knowledge and understanding of the variousterms and conditions of service and employment policies and will be conversantwith current PAYE, National Insurance, NHS Pension Scheme and Auto Enrolmentregulation

    About us

    We provide care and support to over a million people inWakefield and Kirklees in their homes, community settings and across ourthree hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).

    Always striving for excellence, we are at the forefront ofinnovation and research, and we invest in teaching and the development of ourworkforce.

    We live by our values of caring, improving, being respectfuland maintaining high standards. We listen and learn because we aim to make MidYorkshire the best place to work and receive care.

    We value diversity and welcome talent and enthusiasmirrespective of age, disability, neurodivergence, sex, gender identity andgender expression, race or ethnicity, religion or belief, sexual orientation,or other personal circumstances including providing unpaid carers support tosomeone with a health and care need. As ethnic minority groups, members of theLGBTQ+ community, and people with a disability/neurodivergence are currentlyunder-represented across the organisation, we encourage applications frommembers of these groups. We have policies and procedures to ensure allapplicants are treated fairly and consistently.

    We are proud of our staff networks - who offer valuableguidance and feedback from those with lived experience.

    We have a clear vision and you could be part of this Ifyou share our values and you want to make a difference to the lives of ourpatients and their families and carers, we would love to hear from you.

    Job description

    Job responsibilities

    Toprovide an accurate payroll and pension service to the Trust, ensuring thatdata is prepared and input into ESR in a timely and accurate manner and withinthe timetables set within the payroll processing calendar, ensuring that allemployees are paid in a timely manner

    Complete minimum wage checks in relation o Home Electronics Scheme

    Check and input salary sacrifice lease carsonto ESR

    Ensure changes are made against employeesrecords in line with the ESR guidelines, ensuring that the data held on thesystem is accurately held to enable ease of reporting throughout the Trust onemployees records ensuring the correct and accurate data is extracted whenrequested.

    Set up new employees onto ESR, correctlysetting up all system details for payments, deductions, bank account, tax code,National Insurance and Pension details.

    Upon leaving the Trust ensure that theemployees leaver details are input in a correct and timely manner for all staffleaving the Trust, final payments are calculated correctly and promptly, P45sissued and Pension records updated and close down. Late notification of leaverswill result in complex manual calculations being necessary.

    To maintain accurate sickness absence and entitlementrecords for each employee. Advise the employee and manager of any halfand no-pay situations and maintain a deemed pensionable pay record asnecessary.

    Calculate and arrange for manual payments for employees when required,ensuring the correct statutory and pension deductions are made and detailsinput onto ESR.

    Actively investigates anydiscrepancies which have arisen from payment of pay, expenses, and pensionsatisfactorily explains individual pay matters in a professional and tactful manner

    Request previous service details fromprevious NHS employers, by means of electronic IAT processing, to ensure theemployee is paid correctly and the correct incremental dates are set, companysick pay history and pension details are brought across where applicable andupdating the previous employment history details.

    To ensure all payments are made inaccordance with the relevant terms and conditions of Employment, Agenda forChange handbook, Trust agreements, Pension Scheme Regulations and that allinternal procedures are adhered to in accordance with the Standing FinancialInstitutions, quality standards and Audit requirements.

    Check all post pay run data outputfiles/reports identifying any errors which may result in the cancellation ofpay. Ensure any pay adjustments arecorrected prior to completing the next pay run.

    Deal with queries from outside/statutoryagencies with regard to employees or Trust matters, ensuring the dataProtection Act is adhered to at all times.

    Sortand prioritise work on a daily, weekly and monthly basis.

    Ensure departmental standards/quality levelsare achieved; participate in the development of new standards/quality levels.

    Provide cover for peaks and troughs in theworkload of the Payroll, and to cover during the absence of colleagues asrequired.

    Carry out other ad hoc duties as required

    Person Specification

    Qualifications

    Essential

  • 4 GCSEs, grade C or above (including mathematics).

    • Experience

    Essential

  • Experience of working with computer software programmes such as Microsoft Office, e-mail and internet.
  • Previous Payroll Experience.
  • Previous experience of using electronic HR/Payroll systems to view and enter employment data and collate information into reports.

    • Desirable

  • Experience of ESR system.

    • Knowledge and Awareness

    Essential

  • Understanding and knowledge of dealing with sensitive and confidential issues, work policies and procedures (Data Protection Act).
  • Knowledge of NHS Terms and Conditions of service, including Agenda for Change and Medical and Dental.
  • Knowledge of statutory regulations PAYE, NIC, SSP, SMP, SAP, SPP.

    • Skills and Abilities

    Essential

  • Demonstrate good verbal and written communication skills, using tact and diplomacy when required.
  • Ability to deal with conflict.
  • Good time management skills.
  • High standard of accuracy.
  • High level of initiative.
  • Flexibility and able to adapt to change.
  • Able to work as part of a team.
  • Strong analytical skills.
  • Ability to establish and maintain effective working relationships.
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