Executive Assistant - Birmingham, United Kingdom - Quarsh

Quarsh
Quarsh
Verified Company
Birmingham, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Job description Executive Assistant/Office Manager - Salary up to £27kpa - Birmingham / Kenn - Hybrid


As Executive Assistant / Office Manager you will support the Senior EA with providing confidential, highly effective, and efficient administration support and ensure the smooth day to day running of the offices.


Responsibilities will include but not be limited to:

  • Assisting the Senior EA with the management of the Exec team's diaries and schedules
  • Provide support in the creation and distribution of presentations and documents such as agendas, communication briefings and letters
  • Assisting with the production and distribution of monthly Board reports
  • Arranging, attending and minute taking internal weekly team meetings, distributing the minutes, and following up on actions
  • Preparation and submission of expense claims
  • Booking travel and accommodation for the Exec team
  • Assisting with the organisation of company events
  • General office management and maintenance of office supplies and services such as stationary, consumables, printers (travel required)
  • Coordination and management of the maintenance of the office buildings (air maintenance, fire checks, water heaters etc) (travel required)
  • Completion of monthly office checks to ensure health and safety compliance (travel required)
  • Basic finance support such as raising PO's and reconciliation of company credit card
  • Point of contact for resolving IT issues experienced by the Exec team and identifying when issues need to be passed onto the IT team

Experience Required:

  • Minimum of 3 years' experience in a similar role
  • Proficient in Microsoft Packages
  • Excel, PowerPoint, and Word
  • Experience of taking effective minutes
  • Demonstrate written and verbal communication at all levels
  • Proven experience of working within a confidential environment
A Full Driving licence is required as there will be occasional travel to all our offices.
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