People Team Advisor - London, United Kingdom - Forces Employment Charity

Description

People Team Advisor

Job Role:

We need an exceptional People Team Advisor. We need an exceptional People Advisor. This is a key post in supporting the management and staff of the FEC. The Forces Employment Charity to be effective in their roles and provide the very best quality of provision to our external delivery. The successful candidate will have responsibility and accountability for the full employee support life cycle and will be involved in all areas of the Human Resources function under the direction of Head of People. The post holder will be expected to work as part of the HR team in the provision of a comprehensive HR service. The post holder will be required to work closely with all employees at all levels

This is a full-time, 35 hours per week, hybrid contract reporting to Head of People. The successful candidate will be required to travel to the London office 2 days per week – immediate start date but will wait for the right candidate.

Key Responsibilities:

• Ensuring the provision of a high-quality People (HR) service to all stakeholders in all employee life cycle in generalist capacity including resource, employee relations, learning & development, and reward, in accordance with the consistent application of charity policies and procedures and compliance with employment law and best practice.
• Produce employment contracts and variation to contracts in line with authorised management requests.
• Manage and Support onboarding processes with People Administrator.
• Work closely with the People and Payroll Department to ensure workforce information is kept up to date, employment changes are notified, and any problems identified and addressed.
• Issue timely and accurate payroll instructions, to meet payroll deadlines by working with People Team in specific Administrator.
• Manage staff sickness and absence in accordance with the sickness absence management policy, notifying team managers of absence thresholds and advising on Company Sick Pay limitations.
• Manage and support the implementation and monitoring of HR processes including pre-employment checks (right to work), Enhanced DBS vetting and MOD security clearance, employment contracts and variations, starters and leavers, induction, mandatory/other training, probationary period review, performance and development review, maternity/paternity/shared parental leave, flexible working requests and the evaluation of training.
• Provide and Support Administrator in the management information reports relating to HR, for example absence data, annual leave allowances, training compliance etc.
• Work with team managers to ensure all information (e.g., jobs descriptions, working hours and patterns, etc.) is consistent and up to date.
• Support Head of People in the development of HR policies, Rewards/Benefits, and other HR related projects, as requested.
• Input, maintenance, and provision of all HR data held within the HR Management System (PeopleHR) ensuring a high degree of accuracy.
• Maintain the People Team cloud-based e-filing system to ensure documents and information are retained and easy to locate.
• Initiate and co-ordinate progress of all mandatory staff training (in accordance with the training matrix) reporting compliance issues to managers.
• Be prepared to support all HR Administrator activities during periods of absence.
• Working alongside People Administrator and supporting the Head of People and site leadership team driving the delivery of the people agenda across the organization.
• Supporting the management team with ER issues and providing generalist support and advice on a variety of cases
• Playing an active role in forward thinking and fast action responses to the control of absence and retention ensuring contractual KPIs are achieved and maintained.
• Ensuring relevant management training is identified, sourced, and delivered, promoting a culture of learning and development across the organisation.
• Partnering with the other business areas and providing support in HR related activities.
• Participate in the charity's appraisal scheme and support staff compliance (probation and annual appraisals).
• Be familiar with all charity policies and be prepared to advise/direct staff on compliance as appropriate.
• Ensure Data Protection and GDPR compliance.
• Maintain awareness of the requirements of the Health and Safety Policy and Display Screen Equipment assessments.
• Work to the charity's quality standards and systems within the context of the ISO 9001 Business Management System.
• Undertake such other duties and responsibilities as are appropriate to this level of post or as directed by Head of Business Support.

PERSON SPECIFICATION

Essential Competencies:

• Previous experience of working in a fast-paced HR team, providing first level advice on HR policies and procedures, employment law and employee relations issues.
• Be up to date with current employment law.
• Excellent organisation and communication skills, with a good foundation in HR theory.
• The ability to multitask and deal with a range of incoming enquiries – organisation is key to the success of this role.
• Ability to develop innovative ideas and solutions.
• Excellent IT skills specifically HR Management Systems and MS Office applications; particularly Word, Excel and Outlook.
• Able to form and maintain effective working relationships with senior management, colleagues, service users and key stakeholders.
• Strong communication skills with an ability to positively challenge, influence and coach managers whilst providing a supporting service outcome.
• Self-motivated with a 'can do' attitude and determination to 'get under the skin of problems' and identify pragmatic solutions.
• Ability to work in a fast paced and varied environment, with experience in adapting to change based on business requirements.
• Able to apply high levels of common sense and logic to often delicate and complicated situations and therefore possess excellent listening and communication skills.
• Sound knowledge of employment law
• Excellent communication skills are essential.
• The ability to construct detailed reports, case letters and present MI data.
• Ability to approach issues with a proactive, forward-thinking approach, applying innovation that can be reflected to our customer and stakeholders.
• Able to streamline and improve operational processes.
• Highly enthusiastic with excellent communication skills.
• Flexibility in approach.
• CIPD Level 5 or higher or working towards it.

Desirable Competences:

• Associate Member of CIPD.
• Payroll experience.
• Charitable Experience

Forces Employment Charity is an equal opportunities employer, and values having a diverse workforce. We actively encourage applications from all qualified candidates.

To apply, please submit and Cover Letter and CV by Midnight Friday 17th May 2024.