- Business/professional qualification to degree level or demonstrable equivalent experience within a professional setting in relation to administration
- GCSE English or equivalent
- Evidence of continuing professional and personal development
- RSA 3 Word Processing or equivalent level of experience in practice.
- ECDL (European Computer Driving Licence)
- Advanced knowledge of a range of administrative procedures including diary management and arranging appointments
- Ability to manage diverse workload while dealing with frequent interruptions
- Ability to meet deadlines and to work under pressure
- Experience of dealing with confidential and complex information in a sensitive and appropriate manner
- Experience of managing own workload
- Experience of supporting those in positions of high-level responsibilities and evidence of an understanding of the related challenges
- The Ethnically Diverse Staff Network Group
- The Disability Staff Network Group
- The Lived Experience Staff Network Group
- The Rainbow Staff Network Group
- The Staff Carers Staff Network Group
- The Women's Staff Network Group
-
Research Nurse
2 days ago
Sheffield Children's NHS Foundation Trust Sheffield, United Kingdom Fixed-TermJob summary · An exciting opportunity has arisen to join the Research and Innovation Team. You will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their a key member of the Research ...
-
Research Nurse
2 days ago
Bradford Teaching Hospitals NHS Foundation Trust Bradford, United Kingdom Fixed-TermJob summary · FIXED TERM 18 MONTHS · This is an ideal secondment opportunity, however you must seek approval from your current manager that they can release you before applying · Most attractive aspect of the Post: · An exciting secondment opportunity has arisen for a full t ...
-
Research Nurse
2 days ago
East Cheshire NHS Trust Macclesfield, United Kingdom Fixed-TermJob summary · The post holder will be a key member of our developing clinical research team. They will lead on trials and support all activity for specific research studies, from assessing feasibility, facilitation of set up through to completion and close down of studies. · Hou ...
-
Research Nurse II
2 weeks ago
LEE Fortrea Clinical Research Unit Limited Leeds, United Kingdom Full timeAs a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and techn ...
-
Paediatric research nurse
3 weeks ago
Bradford Teaching Hospitals NHS Foundation Trust Bradford, United Kingdom Fixed-TermJob summary · This is an exciting post within Bradford Teaching Hospitals and a great opportunity for expanding knowledge and experience of clinical research in different settings across the Trust. · The post holder will work within Patient recruitment center and be responsible ...
-
Clinical Support Worker
4 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomThe Clinical Research Facility (CRF) staff work with investigators to ensure research carried out in the CRF is of the highest possible standards. · The CRF supports a wide and increasing portfolio of studies across a breadth of clinical specialities. · The CRF Nursing team is le ...
-
Research Sponsorship Officer
4 weeks ago
Sheffield Children's NHS Foundation Trust Sheffield, United Kingdom**Sponsorship and Research Management**: To contribute to the development and management of systems and procedures for the co-ordination of clinical research within the Trust with all those working within research Communicating effectively with the clinicians and research teams p ...
-
Resuscitation Training Officer
4 weeks ago
Sheffield Children's NHS Foundation Trust Sheffield, United KingdomAn exciting opportunity has arisen for a full time Resuscitation Training Officer. The post holder will be responsible for the co-ordination of the Resuscitation service across the Trust, ensuring safe and high quality of care provision to children, using national protocols, audi ...
-
Project Support Officer
3 weeks ago
University of Sheffield Sheffield, United KingdomIn this role you are required to work across multiple health and social care settings whilst working individually and effectively as part of 2 core teams. · The University of Sheffield - Nursing Associate Team - who are hosting this post and have line management responsibility fo ...
-
Ward Facilitator
3 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomWe are recruiting Ward Facilitator to act as an assistant to the Sister/Charge Nurses in GRaDE on Ward Robert Hadfield 2. · This is an exciting and key role that provides confidential administrative support to the Sisters/Charge Nurses and Ward Co-ordinators releasing time so tha ...
-
Research Associate
3 weeks ago
University of Sheffield Sheffield, United KingdomYou will join the School of Allied Health Professionals, Nursing and Midwifery, working as a Research Associate on the research project: 'Breaking the Care Cycle: Parenting after leaving care'. You will join Dr Ellis and a Project Steering Group to explore the perspectives of par ...
-
Clinical Trials Assistant
3 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomThe post holder will join the Clinical Trials Assistant (CTA) Team, which one of the Directorate Research Teams. The CTA Team work cross-site, to support the delivery of first class quality care to research participants within Sheffield Teaching Hospitals NHS Foundation Trust (ST ...
-
Biosample Coordinator
2 weeks ago
University of Sheffield Sheffield, United KingdomThis new post is an exciting opportunity to join the Department of Neuroscience at The University of Sheffield to support research teams across the department to deliver high-class clinical research. The key responsibilities of this role are to work alongside clinical research te ...
-
Complex Transition Coordinator
3 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomBe a key member of the Care of Children and Young People Steering Group. · Work with a degree of autonomy. · Provide a point of contact for internal and external stakeholders about adolescent and young adult patients with complex needs. · Support the Registered Nurse for CYP to i ...
-
Housekeeper
3 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomTo work as part of the clinical team to ensure a clean, safe and comfortable environment is maintained. To work closely with the Matron and Sister/Charge Nurse in supporting the nursing staff in providing a high standard of care by performing duties as per job description. · Work ...
-
Housekeeper
2 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomWe are seeking enthusiastic and motivated individuals to join our team as a Housekeeper for our inpatient area Firth 4 at the Northern General Hospital. · Housekeepers help to maintain an environment that is tidy, clean and welcoming for our patients, their families and visitors. ...
-
Clinical Educator
3 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomThis is a pivotal post for nurse education in clinical practice, so clinical credibility is essential. You must be a registered nurse with a recognized teaching qualification who is passionate about high standards of patient care. You must have exceptional communication skills, b ...
-
Co Lead Clinical Educator
2 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomThe General Critical Care Units at Sheffield Teaching Hospitals Foundation NHS Trust, have a vacancy for a Lead Clinical Educator. We are seeking a high performing experienced Critical Care Clinical Nurse Educator to join and co lead our education team. · We have 42 level 2 and 3 ...
-
Clinical Support Worker
3 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomTo act in a supportive role to the nursing team to assist in the delivery of quality care to the patient in the renal setting. To maintain good relationships with patients, colleagues and visitors · To provide the highest standard of nursing care to all patients undergoing renal ...
-
Support Medical Secretary
2 weeks ago
Sheffield Teaching Hospitals NHS Foundation Trust Sheffield, United KingdomThis is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team. · The Directorate of Obstetrics, Gynaecology and Neonatology has six main service areas: · - Andrology · - Reproductive Medicine and Jessop Fertility · - General Gynaecology and ...
Mental Health Research Nurse - Sheffield, United Kingdom - Sheffield Health and Social Care NHS Foundation Trust
Description
Job overview
We are looking for an enthusiastic and motivated individual to join an established executive PA team, reporting to the Executive Medical Director. You will provide comprehensive , high quality confidential personal assistant support and secretarial service, ensuring efficient and
effective management of systems and processes.
To be successful, you must demonstrate excellent interpersonal and communication skills (both verbal and written), be organised and have a flexible approach to your work, along with the ability to work autonomously and under pressure in a changing environment. Experience working at executive/senior level in the NHS or public sector organisation will be advantageous.
You should possess excellent IT skills with a working knowledge of Microsoft Office and more essentially Outlook, MS Word and Excel.
Main duties of the job
To provide a professional, high-level and comprehensive PA/administrative support service to members of the Executive, including dedicated support to specific persons as allocated by the Corporate Assurance Manager, and wider support to all Executives as required to cover the service.
Working for our organisation
We are passionate about providing the very best care to the people we support and we're looking for amazing people who share this passion to join us.
What is it that makes our Trust such a special place to work? Well, it's all about the people. Our staff, service users, carers and families all come from such diverse backgrounds and all have expertise and stories to share.
It's important that you feel supported in your role, that the people who you work with are as passionate as you are and that your health and wellbeing is taken care of.
If you're interested in developing your career, you'll have access to a range of training and education opportunities, including apprenticeships, work experience and placements, as well as the chance to get involved in research.
We are all very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us.
Detailed job description and main responsibilities
To act as Personal Assistant to members of the Executive as required,
providing the full range of secretarial and administrative support services.
This will range from routine correspondence to matters of a confidential or sensitive nature.
Be responsible for the day to day functioning of the office of allocated
members of the Executive, dealing with incoming mail, sorting,
distributing/circulating as appropriate and acting on urgent matters without further advice.
To provide advice and reasonable support to staff within the directorate(s) of those Executive members, enabling an efficient administrative function to best support the activity of the Executives.
Draft and prepare reports on behalf of members of the Executive as required for Council of Governors, Board, Committees or other meetings.
Liaise with Corporate Assurance Officers to ensure the prompt submission of reports on behalf of the allocated member(s) of the Executive.
Develop and maintain systems in relation to the Executive members'
budgetary responsibility, including day-to-day activities such as preparing
paperwork and online documents requiring sign-off, to ad hoc work supporting the Executive members' monitoring and review of budgetary matters.
Maintain appropriate systems to ensure that annual leave, study leave,
maternity leave and sick leave monitoring under the responsibility of the
Executive member(s) are correctly recorded and that Payroll are notified
accordingly.
Prepare monthly absence monitoring reports for Human Resources as appropriate.
Develop, monitor and maintain systems to ensure appropriate supervision and appraisal arrangements are in place for the direct reports of the allocated Executive member(s), including diarising meetings with appropriate frequency and registering supervision meetings on the necessary systems.
As required and subject to the involvement of the allocated Executive
member(s), liaise on behalf of the Executive Director as appropriate with
Corporate Affairs in relation to any relevant Freedom of Information or
Complaints matters that may arise.
Attend Executive-led leadership/team meetings, and other internal meetings involving the allocated Executive member(s) that do not form part of the formal SHSC governance structure, taking notes and actions and providing general support as reasonably required.
Ensure that adequate stationery stocks are maintained including taking
responsibility for ordering where necessary.
Manage any IT issues on behalf of allocated Executive member(s), including the ordering of repairs and new kit and the management of any updates.
Use IT systems as required to fulfil the duties of the role, including Microsoft programmes, finance administration software, Board/committee software and any other systems as required.
Person specification
Training & Qualifications
Essential criteria
Desirable criteria
Knowledge & Skills
Essential criteria
Experience
Essential criteria
We aim to be an organisation that is diverse and inclusive and to meet this aim we welcome applications from people with a wide range of life experience and whose diversity echoes the diversity of Sheffield, that of the people who use our services, and that of the people who may need to use our services but face barriers to access. Please think about your personal values and how these align with our values when you are applying. Find out more about our organisation through our website.
We are a Disability Confident employer level 2 and hope to achieve level 3 this year. We offer a guaranteed interview to disabled applicants who meet all of the essential criteria for a role. When you apply you will have the opportunity to let us know if you require adjustments to be made, please contact us if you are not sure or if you require adjustments to the application process itself.
Our six staff network groups welcome new members, these are:
We know how important flexible working can be to applicants and therefore we encourage you to discuss any working arrangements as part of this process. We will always aim to accommodate requests, wherever possible.
The Trust is committed to safeguarding adults and children and as part of our safe recruitment practice the successful applicant(s) will be subject to a check with the Disclosure and Barring Service (DBS) if it is deemed appropriate for the role. The cost of the DBS check (currently up to £48.23) must be met by the successful applicant(s).