Assistant Administrator - Glasgow, United Kingdom - Anderson Strathern

Anderson Strathern

Verified Company

Glasgow, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Some exciting new vacancies have arisen in our Glasgow office for Assistant Administrators who are keen to learn and looking to develop a career within Anderson Strathern.

You will provide administrative and PA support, working closely with the other PAs within your department and in the wider PA Services Team.

Flexibility is key as there will be a requirement to support fee earners at all levels within your own department with a broad range of tasks and you may, on occasion, be asked to help other departments within the firm if needed.

The tasks you will carry out are included in,
but not limited to, the list below.

You may be responsible for:

Assisting with billing
Assisting with Dataroom management
Typing and formatting documents using Word, Excel and Powerpoint
File opening and onboarding clients
Scanning, saving, and distributing incoming mail
Photocopying, scanning, printing, binding, filing, and archiving
Supporting the preparation of bulk documentation, files, and bundles
Using PDF Docs to pull legal documents together, paginating papers, and reducing file sizes
Assisting with adhoc departmental projects
Diary management
Helping to maintain our Interaction database
Providing adhoc cover for reception
Setting up for events/large meetings
Maintaining stationery and printer paper/toner

All of the roles have excellent career progression prospects and you will receive training to allow you to assist with legal secretarial duties (including diary management, dictation, formatting and amending documents, raising invoices, and completing Cashroom forms), which will allow you to progress your career towards becoming a Legal PA.

What you will need to succeed:

Experience not essential
however a "can do" attitude is
Good IT skills including Word, Outlook, PowerPoint and Excel
Good communication skills with the ability to liaise and work well with partners, fee earners, business support staff and other PAs
An ability to demonstrate common sense and a methodical approach
Good presentation skills with an eye for detail
You will act professionally and be a representative for the firm
Enthusiasm, commitment, flexibility and a positive attitude to learning new skills
A genuine desire to develop a PA career within a legal office