Administrator - Chichester, United Kingdom - 279 University Hospitals Sussex NHS Foundation Trust

279 University Hospitals Sussex NHS Foundation Trust

Verified Company

Chichester, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide an efficient and effective administration support for the Research and Innovation Team.

To work without supervision when required and to develop essential competency through training to ensure accuracy and attention to detail.

To support the team in liaising with a wide range of clinical teams and departments and answering and redirecting telephone queries which include communications with patient and external organisation.

To support staff within the Research and Innovation team with administrative tasks such as arranging meetings, booking rooms, tracking medical notes, arranging catering, maintaining departmental records (such as sickness forms and training records), and archiving project and other files.
To ensure deadlines are met and take appropriate action to make sure work is completed to given timescales
Deal with queries from patients and the public in a sensitive and timely manner, redirecting as required to an appropriate member of the team.
Efficiently maintain stationery and supplies within the department
Maintain departmental petty cash floats
Effectively use resources and minimise waste.
Support the department with required orders/ purchases, liaising with managers regarding finance when appropriate, ordering and receipting through electronic ordering system.
Effectively use required computerised administration systems

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we're proud to be at the heart of the NHS.

As one of the UK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives:

We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First.

Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs.

This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Build a career with us:

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be.

From the moment you start with us and throughout your career we will help you to grow and develop.

We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Communicate in an efficient, polite and courteous manner at all times.
Ability to communicate effectively with a wide range of people across all trust departments and members of the public.
Ability to use own initiative to answer queries and forward relevant communication to team members.
Able to work without direct supervision at times and to take initiative in the absence of the team, ensuring safe practice with regard to patient information at all times.
To support staff within the Research and Innovation team with administrative tasks such as arranging meetings, booking rooms, tracking medical notes, arranging catering, maintaining departmental records (such as sickness forms and training records), and archiving project and other files.
Ensure deadlines are met and take appropriate action to make sure work is completed to given timescales
Support the Research and Innovation Team in activities to improve care and increase opportunities for patients to participate in clinical research.
Deal with queries from patients and the public in a sensitive and timely manner, redirecting as required to an appropriate member of the team.
Be aware of Trust Research and Innovation Strategy and Patient First and work at all times to promote best patient care.
Follow policies used within own role which are determined by others
Efficiently maintain stationery and supplies within the department
Maintain departmental petty cash floats
Effectively use resources and minimise waste.
Support the department with required orders/ purchases, liaising with managers regarding finance when appropriate, ordering and receipting through electronic ordering system.
Support the training of other staff within the department as required including taking part in orientation and support of new team members as appropriate.
Ensure mandatory training is undertaken in a timely manner.
Participate in annual personal review programme and take responsibility for own development.
Ability to effectively use required computerised administration systems
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