Charitable Funds - Pontypool, United Kingdom - Aneurin Bevan University Health Board

Aneurin Bevan University Health Board
Aneurin Bevan University Health Board
Verified Company
Pontypool, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

This is an exciting opportunity to join the Aneurin Bevan University Health Board Finance department and provide financial and administrative support to the Charitable Funds/Patients Private Monies section.

This role is an essential component to the functioning of this small team.


We are looking to recruit a motivated and enthusiastic individual to work in a customer focused manner, who seeks to improve on processes to provide a first class service.


You will play a key role in processing payments and receipting income, liaising with Health Board staff, Procurement, suppliers, patients and the general public.


You must be able to work as part of a team and be able to work on your own initiative, planning and prioritising workload to meet deadlines.

Welsh and/or English speakers are equally welcome to apply

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued.

Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career.

The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.


We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes.

We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.


Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed.

Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Main Responsibilities

Process invoices for the supply of goods and services provided to the Charitable Funds of the organisation and to patients from their own Patients Private Monies, using the Oracle Financials system, verifying all finance documents and ensuring:
All payments are processed in accordance with the Health Board's financial procedures and Standing Financial Instructions and within operational timetables and deadlines

All accounting entries are accurate and supplier details on invoices match those on corresponding orders

All requests have the relevant supporting documentation and have been appropriately authorised and sufficient funds are available

VAT is reclaimed and exemption is applied in accordance with HMRC guidelines

Queries are investigated, resolved and responded to quickly and effectively by liaising with the Supplier, Procurement staff and Health Board staff and if necessary escalated via line manager

Process payment runs for Charitable Fund (CF) and Patients Private Monies (PPM), ensuring:
Authorisation is obtained from the designated signatories for all payment runs

Payable Orders, BACS Payments and Bankline Payments are authorised by a designated signatory and in line with limits specified in the Health Board's Standing Financial Instructions

Remittance advices and any associated correspondence are sent out

Separate payment schedules are maintained for CF and PPM on a daily basis


Process monies received in the department, ensuring that:
Details of monies received are recorded

Supporting documentation is checked

Money is correctly coded to appropriate CF or patient account

Monies are prepared for banking ensuring paying-in documents are correctly prepared and reconciled to relevant records and cash is correctly counted

Receipts are issued and sent out

All donations received into the department are acknowledged by letter, on a timely basis

Input all Cash Receipt and Bank Deposit (C&D) sheets received from the hospital General /Administration Offices into Oracle Financials System ensuring:
All sheets totals reconcile to the bank paying-in slip

All sheets have been appropriately signed and dated

Queries are resolved with General/Administration Office staff

All receipts are appropriately and accurately coded

Order CF and PPM payable orders and paying-in books as required to ensure an adequate supply remains and issue paying-in books and receipt books for CF and PPM to hospital administration staff, maintaining a record of where distributed

Prepare information packs for CF Fund Holders and PPM Service User Managers, recording details of distribution

Process miscellaneous cash requests, monitoring returns and receipts, resolving any queries.

Record and update information on various spreadsheets on a regular basis

Responding accordingly in a polite, courteous and correct manner

Accurately recording and relaying messages in a timely manner

Participate in the mail rota for the depar
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