Administrative Assistant - Irvine, United Kingdom - NHS Scotland

NHS Scotland Irvine, United Kingdom

1 month ago

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Permanent

Description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home )

Position:

An opportunity has arisen for a permanent Administrative Assistant based at Cunninghame House, Irvine.

What you will do:

As a member of the Ayrshire & Arran Early Years Children & Families Community Administration Team working within NHS Ayrshire & Arran, you will be committed to providing a good standard of administration duties and a high level of data input.

You will support, maintain and provide administrative input into the provision and ongoing implementation through the monitoring and implementation of live complex national NHS Scotland Community & Preventative Care Information Systems i.e. Child Health Surveillance Programme Pre-School and School (CHSP-P & CHSP-S), Scottish Immunisation Recall System (SIRS):

You will facilitate and maintain the national immunisation call/recall process including generation and processing of immunisation schedules and invitations. Liaison with clinicians and parents/carers on routine and non-routine activities which involves problem solving and manual intervention of the automated non flexible live systems.

You will process all national paperwork including developmental review forms in a timely manner, providing regular data quality checks prior to processing. You will also support the introduction and implementation of all new vaccination and screening programmes as per local and national directives.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Essentially you will possess excellent interpersonal and communications skills as well as being able to work effectively as part of a team, having the ability to take direction and work on your own initiative.

You will be educated to higher grade or equivalent qualification and/or have equivalent experience. Proven numeracy, excellent keyboard and verbal skills as well as a good knowledge of Microsoft Word and Excel packages are essential together with a working knowledge of the National Child Health Information systems.

For further information on the requirements for the role please click the link below to view the person specification

Hours: 14.9 hours per week (14 hours 54mins) to reflect Reduction in Working Week Agenda for Change) based on a flexible 9.00am – 5.00pm working day. You must be able to work extra hours during the annual Flu immunisation season (approximately August – end November) to undertake tasks associated with the programme (approx.15-20 hours per week).

If you want to find out more about the role, please contact Hazel McQueen, Child Health System/Admin Manager on /

From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced. Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings.

NHS Ayrshire and Arran will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer. If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week (pro rata for part-time staff) until the department can meet the requirements without impacting patient safety - you will, of course, be remunerated accordingly. NHS Ayrshire and Arran is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

DO NOT upload a CV as this will not be used for shortlisting purposes.

Posts close at midnight on the indicated date. Late applications will not be accepted.

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Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at

We are unable to provide sponsorship for bank contracts.

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