Finance and Payroll Officer - Gateshead, United Kingdom - B-Skill LTD
Description
Job description
Position:
Part Time Finance and Payroll Officer. Working hours per week.
Salary
£ £25000 pro rata
Reporting to:
Financial Controller
Base:
Head Office, Gateshead
Position Purpose:
B-Skill are looking to recruit an experienced book-keeper/payroll person to join our team at Head Office.
Supporting the Financial Controller, the post holder will be responsible for providing an efficient and financial support service for the business.
This is an excellent opportunity to work in a fast faced and varied position in a growing organisation that invests in their employees for the long term.
Principal Accountabilities and Responsibilities:
Financial Accountabilities and Responsibilities
Working alongside the Financial Controller you will support on a range of Finance activities including:
- Cash management in line with negotiated bank facilities
- daily monitoring of cash position, and the production of detailed monthly, and longer term cash flow forecasts
- Credit control chase up monies due in, and agree monthly supplier/associate/ subcontractor payments
Purchase Ledger
Updating and maintaining suppliers database
Matching of orders/deliveries and processing of invoices
Reconciliation of supplier statements on a monthly basis
Timely sending of remittance advices for payments made to suppliers
Resolution of purchase ledger queries to ensure prompt payment of accounts
Maintain up to date and accurate filing systems for all administration and supplier correspondence
Communicate with suppliers in a professional manner to maintain supplier relations
Sales ledger
Updating and maintaining customers database
Processing invoices using Sage
Credit control
Knowledge of ESFA and other contracts funding regime
Payroll
Processing payroll claims and payments
Ensuring timely and accurate Payroll operations, record keeping and reporting
Liaise with the HR Manager on all aspects of the payroll
Workings of salaries
SSP, SMP, AOE Court orders
Pension agreements, and percentages
Student Loans
PAYE and NIC payments and legislation
Checking Tax codes and changing tax code in guidance with HMRC
Completing RTI and submissions to HMRC every month
Year End Procedure
Producing P32, P45, P60, P14 and P11d's
Process payments
Processing new starters and leavers and informing HMRC
Update spreadsheets
Sending payslips
Mileage/Expenses
Checking and processing B-Skill staff mileage and expenses
Bank Accounts
Processing bank payments and bank receipts
Management of credit/bank cards
Check and posting of Petty Cash receipts on appropriate account
Check and posting of business card receipts
Bank reconciliation
Checking Bank Statements
Checking cash flow making sure we are on target
Other Responsibilities
- Maintain Finance Workspace on the Company's Intranet (SharePoint)
- Work with the Financial Controllee to develop and document business processes and accounting policies to maintain and strengthen internal control
The post holder may be required to undertake other such responsibilities as are reasonably commensurate with the status of this post.
Qualifications/Education/Experience/Skills Required
Experience and Knowledge
- Experience working at a similar finance level within a small/medium sized organisation
- Use of Sage and other Accounts based packages is essential
- Proficiency using MS Office (Word, Excel, Outlook, PowerPoint) and a willingness to learn and utilise Aptem and other inhouse systems
- Education sector experience an advantage
Skills/Competencies
- Excellent numeracy skills
- Excellent interpersonal, and communication skills allowing you to build strong relationships with internal and external stakeholders across all levels of the organisation.
- Must be committed and establish credibility with internal and external clients
- Demonstrates a sense of urgency, manages own time well, meets tight deadlines, is able to prioritise and works flexibly is essential
- Be selfmotivated, committed, enthusiastic and a team player
- Works collaboratively with others considers the client needs, as well as the needs of B-Skill
- Ability to plan against a timeline, and meet demanding deadlines
- Confident and credible communicator, able to present themselves well both verbally and in writing
- Gravitas with the ability to build and maintain effective working relationships at all levels within the business.
- The ability to build rapport with internal and external stakeholders will be a key success factor
Qualifications and Education
- Bookkeeping qualification desirable
- Knowledge of payroll production
Other Requirements
- Must be eligible to live and work in the UK
- Must be smart and presentable at all times
Benefits and Conditions
Holidays -23 days plus 8 bank holidays upon commencement, rising to 25 days per annum plus bank holidays after completion of 1 years' ser
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