Document Controller Jp11803 - Bristol, United Kingdom - Techniche Global Ltd

Techniche Global Ltd
Techniche Global Ltd
Verified Company
Bristol, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description
Techniche Global are supporting an engineering defence contractor to appoint a Document Controller JP11803. They can consider someone from a construction administration, project administration, document controller background. Construction or building sectorexperience is essential (any exposure to nuclear would be an advantage but not essential). Experience of managing the configuration of drawings and specifications is essential.

Rate:
£ £22.87 per hour PAYE + holiday + pension (Equivalent of £40,000 - £47,500 per annum)

Location:
Stoke Gifford, BS16 1EJ- office based full time

Duration:
The initial contract is 1 year but expected to extend beyond

Working hours:
flexible, minimum 5 days (Mon

  • FRI) 40 hours. Additional bookable hours will be available for those who want overtime (up to 68 per week on shift rate uplift of £5 extra p/h to support the shift pattern on site).

Requirements:
Valid SC Clearance


Key requirements:
Top 5 Major Tasks and Activities

  • Registering and capturing of documents in the Electronic Document Management System (EDMS) including Company's, Client or any relevant subcontractors' documentation.
  • Review of document formats, coding and adherence to checking & approval processes for signatures.
  • Circulation of documents for review, information, acceptance etc.
  • Provision of daily/weekly and monthly status reports.
  • Archiving, closeout and handover at project completion.
Additional Key Accountabilities

  • Allocation of Company's and Client document numbering systems.
  • Administration of the EDMS, performing Super user permission e.g. creating vaults, managing users and their permissions, adding and changes to the workflows, data cards and reports.
  • Manage the Document Control Group shared Inbox.
  • Control of electronic document and drawing files.
  • Circulation of documents for review, information, acceptance etc.
  • Document revision process and retention.
  • Document filing and retention both hard copy and electronic.
  • Issue of controlled documentation as required.
  • Ensure all deliverables required for handover to the Client are stored during the project or interim delivery at agreed stages.
  • Liaison with Client Document control team and DMS.
  • Development of good practise processes and instructions.
  • Training and development of all stakeholders involved in the document processes.
  • Coaching, mentoring and development of staff in document management processes and on the Company's EDMS.
  • Establish and maintenance of governance measures.
Experience/Qualifications/Skills

Company/Industry Knowledge:

  • Extensive recent and relevant experience in a similar environment / business sector
  • Awareness of various contracting methodologies (e.g., FIDIC/NEC3/JCT etc.)
  • Advanced knowledge of document management techniques
  • Experience of various document management toolsets
  • Full project lifecycle experience from bid phase through to close out

Qualifications:

  • Relevant qualification in Information Management
  • National Diploma in Business Admin (Level 4) or equivalent qualification
  • Have professional qualification (e.g., APM/CMII) (or equivalent)
Key Technical Skills

  • Requirements Management the ability to prepare and maintain definitions of the requirements through the project lifecycle including document management of deliverables.
  • Change Control the features of a rigorous change control process, and how to establish, implement and maintain a change control process.
Competent
(Applies the competence independently, primarily in situations of limited complexity, has a comprehensive knowledge in situations of limited complexity) in the following APM competencies.

  • Reviews the legal, regulatory and organisational requirements for review, the range of factors that need to be evaluated during reviews, and how these may vary throughout the lifecycle of the project.
  • Frameworks and methodologies the appropriate adoption of specific frameworks and methodologies for the management of projects and tailoring of these.


  • Contract Management

  • The nature of contracts and statements of work, and the implications for the contracting organisations and the suppliers into this.
Negotiating and managing contract variances.

  • Stakeholder and Communications management the systemic identification and analysis of stakeholders, and the planning and conduct of interactions to engage and communicate with them
  • Additional Proficient Competencies not covered in APM.
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