Event Co-ordinator - London, United Kingdom - Reed & Mackay

Reed & Mackay

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

REPORTING TO:

GLOBAL DIRECTOR OF EVENTS

As an international team of award-winning event management experts, we combine creative flare with logístical expertise and deliver client-led technology, all which produces outstanding and all encompassing event management solutions.

Reed & Mackay leads the global travel and event management arena with extraordinary service and proprietary, client-led technology.

Ranked first in the Sunday Times International Fast Track 2020, we are a business that is always looking forward, while ensuring we're everything our clients need today.

In May 2021, Reed & Mackay became part of the Navan Group and, together, we are setting the agenda for the future of business travel.

As a result of continued growth, we are expanding our events team.

In return for your energy, enthusiasm and hard work, Reed & Mackay offers a rewarding career, a friendly working culture, with excellent development opportunities and a strong benefits package.

We have ambitious growth plans and you will be an integral part of those plans, supporting clients to create the best events possible.

JOB PURPOSE:

The Co-ordinator: Events Recharge will be responsible for supporting the Global Events Director in a number of initiatives in relation to growing the Events business across the globe.

Particular focus will be on ensuring the smooth transition of Navan clients to the Reed & Mackay environment.

PRINCIPLE RESPONSIBILITIES:

Approval or denial of all Navan request on various slack channels and google forms
Support as a link and coordination between Navan sales and R&M implementation
Ensure Workflows, Pricing, Implementation etc are followed with no deviations for Navan clients
Act as a buffer between Global Director or General Managers and Navan Sales or CSMs in relation to new business, minimising disruption to Operations and supporting any questions raised
Generate and circulate reports from SalesForce on current status of sales leads in line with Workflow ie
Calls completed
Sales Brief circulated
Fees Agreed
Legals Agreed
Passed to HODs for Go Live Onboarding
Live
Oversee Workflows and Processes in relation to Navan clients integration into R&M environment, ensuring all teams are playing their part in as smooth a transition as possible
Supporting the Global Director with their day to day role, ie
Management of Global Director's schedule
Arranging meetings and booking meeting rooms
Overseeing travel arrangements
Joining meetings where appropriate and taking minutes, ensuring follow up on actions
Assistance with slide decks
Assisting our Senior Management when time permits
Other ad hoc duties as necessary

Operational Expectation

Strong Communication Skills
Experience and ability to adapt and thrive in a hypergrowth environment
Managing ever changing priorities
Confident with managing strong personalities
Experience of using Slack, Teams, Office365, Sharepoint, Google Suite, SalesForce
Experience of working in a fast paced environment
Working across UK/US time zones
Ability to remain focussed and deliver under pressure
Excellent communication and interpersonal skills across all levels
Confidence, opinions, good judgment, and an inclination to action

WHAT WE ARE LOOKING FOR

Word/Excel/PowerPoint and general IT skills essential
Strong multitasker
Team Player who is willing to learn and develop skills with direction from colleagues
Self Motivated and able to volunteer for additional responsibilities when workload is quiet
Creative, helpful, openminded and willingness to adapt
Articulate
Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.
Priority Setting: Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
Communication: Is able to clearly and succinctly communicate with clients & suppliers alike in a variety of communication settings and styles; can get messages across that have the desired effect.
Client Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets firsthand customer information and uses it for improvements in products and services; acts with clients in mind; establishes and maintains effective relationships with clients and gains their trust and respect.
Negotiating: basic negotiation skills with a willingness to develop
A quick learner, keen to move into the Events Industry, who can pick things up quickly and clarify instructions if unclear

INTERNAL RESPONSIBILITIES