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Administrator - Grangemouth, United Kingdom - Petroineos

Petroineos

Verified Company

Grangemouth, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Petroineos OUR CHALLENGES ARE YOUR OPPORTUNITIES
Petroineos Refining and Trading is one of the largest independent refiners trading in Europe.

We are looking for an experienced Administrator to join our Projects & TAR team on a temporary (post ends April 28th 2023) the role will be based at our Grangemouth site in the Central Belt of Scotland.

Purpose of the role

The purpose of the Administrator role is to provide a clerical service to effectively manage technical data, the turnaround (TAR) work packs and documentation validation flow.

Also responsible for scheduling various meetings, administering the risk register and TAR action-tracking database.

Key Accountabilities:

Creating workflow's for TAR Workpacks
Point of contact for Project Packs updates, and ensuring TAR files up to date with the latest version.
Create a physical filing structure for workpacks in Alfresco
Print out basic structure/carcass of a workpack
Print and scan documents ticked off on workpack tracking wall and update workpack
Responsibility for updating workpack progress tracker from wall
Print out punch packs
Chase up disciplines before monthly steering team
Print out and coordinate inspection packs

Risk Register

Weekly update and follow up of actionees
Print out and workflow of Ops Procedure Approvals

Workpack

Weekly updates & KPl's
Pre-TAR Asset work Tracker
Arranging & coordinating TAR inductions & training day
Print out and coordinate SIP's requirements from workpacks

Special Features:

Act as Fire Warden for management area

Skills and Experience:

Required

Strong IT skills including MS Office packages
Planning and Organisation Skills
Ability to persuade and influence
Excellent team working and networking skills peers, managers and external contacts
Ability to prioritise incoming material and to anticipate the managers' requirements and determine what can be actioned or referred in their absence

Desirable

HNC or equivalent in Business Administration or relevant site working experience
Ability to work with mínimal supervision, under pressure and intelligently to assess and anticipate the requirements of the Leadership Team
A Quality or Document Control background in Oil & Gas would be an advantage
Experience in Alfresco and Maximo would be desirable but not essential
Knowledge of Work packs would be advantageous