Company Secretarial Assistant - London, United Kingdom - Omni RMS

Omni RMS

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

**Company Secretarial Assistant

Permanent**Our client is the largest private pension scheme in the UK and in the top 50 globally. As the principal pension scheme for universities and other higher education institutions in the UK, it now has more than 450,000 members across more than 350 employersresponsible for the management and administration of the pension scheme and its investments.

The role
We are looking for a dedicated Company Secretarial Co-ordinator to join our team in London.

This role sits within Group General Counsel (GGC).

As a Company Secretarial Assistant, you will be delivering high-quality support to the Governance and Company Secretarial team and the company secretaries that support the Board and Committees.

This role would suit an individual with experience in company secretarial/ governance / legal / business and/or corporate matters (you do not need to be a qualified Chartered Company Secretary), however relevant experience gained in other industry sectorswill also be considered.

Key responsibilities
Board and meeting support - agendas, reports and meeting facilitation

Produce board and committee meeting packs. This includes requests for and collation of meeting papers, referencing and formatting meeting papers, use of an electronic board meeting pack system and general support to the Secretary for the meeting.
Co sec general administration/governance
Draft standard meeting administration reports for board and committee meetings.
Create meeting agendas, template minutes and chair briefings
File meeting minutes and resolutions.
Maintain company registers and director register of interests.
Maintenance and updating of registers on Diligent and Companies House filings.
Provide administrative assistance where required in relation to audit actions or information requests from auditors.
Liaise with Executives and their PAs to ensure prompt follow up of actions/outstanding issues following board and committee meetings.
Arranging Board/Committee dinners and hotel bookings

Your experience
Experience of working in a company secretarial capacity attending board/committee meetings, producing high quality minutes.

Confident to interact at a senior level in a proficient manner, challenging where vital
Ability to organise work that may include a diverse range of issues and tasks.
Previous experience of company secretarial work or as an executive PA within a professional services environment or within a corporate at group company level is preferred but not essential.
Willingness to collaborate with and support colleagues, working as part of a team.
Professional attitude and manner.
Resultsoriented and persistent in pursuing objectives.
Selfmotivated and able to demonstrate initiative.
Thrives on challenge.
Proficient in Microsoft Office, specifically Outlook, PowerPoint, Word, Excel and Teams.
Excellent written and verbal communication skills.
Ideally, experienced in using paperless meeting pack software

The role comes with many excellent company benefits including private health care, flexible remote working and a high contributory employer pension.