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    Support Medical Secretary - Liverpool, United Kingdom - Liverpool University Hospitals NHS Foundation Trust

    Liverpool University Hospitals NHS Foundation Trust
    Liverpool University Hospitals NHS Foundation Trust Liverpool, United Kingdom

    3 weeks ago

    Default job background
    Permanent
    Description

    Job summary

    An opportunity has arisen for a motivated medical support secretary to join our administrative team within the Allergy Department based at Broadgreen Hospital.

    It is expected that all applicants will have previous experience of working in an NHS office environment, understanding and knowledge of medical terminology and audio typing skills.

    The successful candidate must be able to undertake all administrative duties including being well organised and work on own initiative working to strict guidelines, both individually and as part of the wider team.

    You will be expected to be a team player and cover for your colleagues during absences.

    Main duties of the job

    To provide a comprehensive administration/audio typing service in dealing effectively and efficiently with processing of daily workloads, and ad hoc office duties.

    Ensure cross cover working where possible.

    About us

    Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

    The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

    The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

    It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

    To hear more about our achievements click here

    Follow us on Social Media:

    Facebook - Liverpool University Hospitals Careers

    Instagram - @LUHFTcareers

    Twitter - @LUHFTcareers

    Job description

    Job responsibilities

    1. Type dictation from audio transcription of clinical correspondence anddocumentation.

    2. Quality check documentation completed in clinical administration support.

    3. Ensure appropriate follow up arrangements/investigations are in place. Liaise with personal medical secretary of speciality accordingly.

    4. Complete any tertiary referrals to external Trusts and ensure these arecompleted on the PAS system. Keep track of referrals to ensure patient ispromptly reviewed. Check that follow up appointments are arranged inconjunction with patient pathway.

    5. Mentor, train and supervise relevant junior staff as required.

    6. Deal appropriately with concerns from staff in line with Trust policy.

    7. To answer the telephone promptly and politely, telephoning patients where appropriate using tact, discretion and empathy in all situations.

    8. Accurate use of patient information using the Patient administration System (PAS), including registration screen, checking patient details are correct, tracking of Ensure all letters and discharge summaries are copied to the appropriateprofessionals, including patients.

    10. Ensure efficient audit processes in place concerning correspondence toensure quality levels maintained and rectify accordingly.

    11. Take minutes of meetings, circulating to relevant groups.

    12. Obtain information as requested by line manager.

    13. Attend appropriate training, meetings and education sessions when required

    14. Work with managers to review working practices, ways of working and find solutions to problems

    15. Work with managers to improve quality and range of services, with resources being managed according to agreed policies and procedures.

    16. Organise and order stationery as appropriate.

    17. Ensure all mandatory training is up to date and report accordingly.

    18. Record and input data onto databases and systems as appropriate

    19. Be able to work as part of a team, promote effective flows in the departmentto cover leave to ensure the office runs smoothly.

    20. General office duties, including incoming and outgoing mail, e-mail, fax,photocopying. Participate in housekeeping of office environment.

    Person Specification

    Qualifications

    Essential

  • Educated to GCSE/O Level standard/equivalent
  • RSA/OCR Level II or equivalent
  • Word Processing/Audio typing Skills
  • Knowledge of medical terminology and secretarial procedures

    • Experience

    Essential

  • Excellent skills with knowledge and experience of all Microsoft office packages
  • Experience working in an NHS office environment

    • Skills/Knowledge/Ability

    Essential

  • Excellent communication skills
  • Able to use own initiative and respond to new challenges
  • Self motivated and able to work with limited supervision
  • Manage/prioritise own workload
  • Ability to accurately maintain computerise and manual filing/documentation system
  • Ability to work as part of a team
  • Ability to manage difficult/sensitive situations
  • Ability and willingness to undertake further training as required

    • Desirable

  • Knowledge of internal PAS system
  • Ability to supervise and motivate a team
  • Time management skills
  • Excellent interpersonal and influencing skills
  • Understanding of Trust internal policies as appropriate

    • Qualities/Attributes

    Essential

  • Able to adopt flexible approach when required
  • Ability to build and maintain good working relationships

    • Other

    Essential

  • Understanding of confidential nature of role and awareness of Data Protection Act
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