Office and Facilities Manager - Park Royal, United Kingdom - Reed Business Support
Description
Office and Facilities Manager
- Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
- Develop office policies and procedures, and ensure they are implemented appropriately
- Perform receptionist duties: greet visitors, direct post and deliveries, answer and direct phone calls
- Manage office supplies inventory and place orders as necessary
- Identify opportunities for process and office management improvements, and design and implement new systems
- Provide other administrative support as necessary, including scheduling group meetings, chair meetings, write minutes, maintaining calendars, carrying out research, and creating reports
- Central point of contact for all employees within the company
- Manage office budget
- Booking accommodation and flight for staff travel
- Maintaining office policies and managing health and safety procedures
- Data responsibilities including GDPR, review our current policies, update and maintain
- Participate in the weekly team meeting and write the minutes
- Assisting the team with special project eg office moves, renovations
- Assist with office layout planning and office moves
- Risk assessments
- Point of escalation for IT issues, liaise with the IT support team as a single point of contact when required
- Internal communications
- Point of contact for legal queries, review legal documents, liaise with legal experts when required
- Responsibilities for the timesheets process for payroll
- Internal point of contact for HR queries, liaison with the company HR consultant
- Manage the HR system and ensure all holidays and sickness are logged
- Assisting with HR and associated staff appraisals, training and staff development
- Implement an appraisal process
- Assisting in the employee recruitment process
- Advertise roles on social media sites in order to keep recruitment fees to a minimum
- Manage the onboarding of new employees and the leavers process
Skills/Experience:
- At least 3 years working as an administrative/office management role
- Experience as a personal/executive assistant
- Must be proficient with Microsoft Office and Google products
- Excellent interpersonal skills including the ability to build a rapport with all levels of staff
- Accuracy and eye for detail with excellent time management and organisational skills
- Professional, friendly and approachable with an assertive and confident manner when required
- A can do attitude and willingness to go the extra mile to get things done
- Ability to priorities tasks according to importance and priority
- Discreet and trustworthy, able to deal sensitively with private or confidential information
- Excellent written and communication skills
- HR experience
- Knowledge and experience of timesheet, payroll, HR packages
- Problemsolving skills and the ability to work on a tactical and strategic level
- The ability to work under pressure and to tight deadlines
- Ideally experience in reviewing legal document
- Ideally marketing and social media experience
- Working in the office with a look to review this once the training is complete
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