- Maintainstatutory records including registers of members directors andsecretaries.
- Update and manage statutoryinformation held within company secretarial software(Diligent).
- Maintain Group structure chart andinformation.
- Draft resolutions and lodgerequired forms and annual returns with CompaniesHouse.
- Attend to KYC and due diligenceinformation requests including collaborating with businessdevelopment teams on Requests for Proposals (RFPs) and keyprojects.
- Coordinate Directors Year EndDeclarations maintenance of the Conflicts of Interest registerletters of support and undertaking.
- Coordinatethe approvals and filing of the annual reports and accounts (UKentities).
- Filing of Dormant CompanyAccounts.
- Develop and manage systems thatensure the company complies with our Governance Playbook /Collinson Governance Code.
- Ensure policies arekept up to date and approved by the relevant body/individual.Support policy implementation.
- Managegovernance communications information and resources on ourintranet.
- Organise subsidiary Board andCommittee meetings as required.
- Maintainsubsidiary Board terms of reference board effectiveness anddirector training.
- Prepare agendas and papersfor board and committee meetings take minutes and follow up onaction points.
- Monitor changes in relevantlegislation and the regulatoryenvironment.
- Liaise with global companysecretarial leads.
- Liaise with externaladvisers such as lawyers and auditors as well asclients.
- Knowledgeof the requirements and scope of a company secretarialdepartment.
- Strong organisational andcommunication skills.
- Adept at workingcollaboratively.
- Knowledge and experience usingDiligent Entities.
- Experience of supportingboards and committees including minute writing and agendamanagement.
- Relevant Degree / EquivalentExperience / Part or Fully QualifiedCGI.
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Company Secretarial Assistant - London, United Kingdom - Collinson
Description
Collinson Group is a global leader in drivingloyalty and engagement for many of the worlds largest companies.Predominantly through the provision of travel related benefitswithin a market leading digital travel ecosystem. The group offersa unique blend of industry and sector specialists who togetherprovide marketleading experience in delivering products andservices across four core capabilities: Loyalty Lifestyle Benefitsand Insurance.
The group provides unrivalledinsight and expertise around affluent consumers and frequenttravellers creating and delivering products and services nowaccessible to over 400m end consumers.
We havemore than 25 years experience with 28 global locations servicingover 800 clients in 170 countries employing 1800people.
We have been bringing innovation to themarket since inception from launching the first independent globalVIP lounge access Programme Priority Pass to being the first tosell direct travel insurance in the UK through Columbus Direct andcreating the first loyalty agency of its kind in the travel sectorwith ICLP. Today we still invest heavily in innovation to ensurethat we continue to deliver superior customerexperiences.
Key clients include: Visa MastercardAmerican Express Cathay Pacific British Airways LATAM Flying BlueAccor EasyJet HSBC Chase HDFC.
Our mission isfocused on doing good beyond profit which for us means we seek outopportunities for our people to share in our success and that wegive back to the communities and people within which wework.
Never short of ambition the success of ourbusiness is delivered through the diverse and talented team of over1800 colleagues globally.
Purposeof the job
As CompanySecretarial Assistant you will play a crucial role in ensuring thesmooth operation of The Collinson Group. This will includemaintaining statutory books handling filings with Companies Houseand ensuring compliance with legal requirements. You will alsoassist with Know Your Customer requests the company structure chartpreparation of company annual reports and minuting board andcommittee meetings.
You will be working with theCompany Secretary and Governance Manager supporting our Board(s)and senior managers and liaising with global company secretarialleads. This role provides exposure to all business areas andsensitive commercial discussions. It requires an organised andprocessoriented individual with good attention to detail andexcellent communication skills. This role would suit a pragmaticflexible individual who is interested in building a companysecretarial and governance career in a busy and complexorganisation.
KeyResponsibilities
Knowledgeskills and experiencerequired
Essential:
Desirable:
Collinsonis an equal opportunity employer and welcomes differences in alltheir forms including: colour race ethnicity gender identity sexualorientation neurodivergence family status age individuals withdisabilities and people from all backgrounds cultures andexperiences as we strongly believe this contributes to our ongoingsuccess.
We are focused oncontinually evolving our purpose driven high performing cultureproviding an environment where our people have the opportunity toachieve their full potential and do interesting and meaningfulwork. Our company values are: Act smarter Do the right thing Oneteam and Be insight led. These help guide everything we dointernally in terms of how we think act and interact right throughto how we deliver value to our customers and clients.
In your application pleasefeel free to note which pronouns you use (For example she/her/hershe/him/his they/them/theirsetc).
If you need any extrasupport throughout the interview process then please email us at
We also have our very ownBeacons (Domestic Abuse Advisors) supporting within each of ourglobal offices. Our Beacons will be your point of contact if you orsomeone you know needs support.
