Band 4 Research Secretary/pa - Birmingham, United Kingdom - University Hospitals Birmingham

University Hospitals Birmingham

Verified Company

Birmingham, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job overview:

An exciting opportunity has arisen for an enthusiastic and motivated member of staff to join our Research, Development and Innovation (RD&I) Department at University Hospitals Birmingham.

We are looking to recruit a Band 4 Research Secretary / PA to provide comprehensive secretarial and administration support to the senior leadership team within the RD&I Department.

Main duties, tasks & skills required:
This role requires experience in complex diary and inbox management for the Senior RD&I Team.

Drafting meeting agenda's, organising room bookings for meetings, formatting and distributing meeting papers and accurate formal minute taking of a technical nature.

Providing administrative support for local, divisional and national meetings as well as organising travel and accommodation.

Use of Finance systems for ordering and processing payments.

This role will require an individual with excellent organisational and communication skills, effective time management, and the ability to work with minimum supervision.

Also required is experience in using all Microsoft packages.

About us:

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment.

This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work.

This is more than words. We are taking action.

Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO.

We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

Job description:

Please note: For more information in regards to this vacancy, please see the attached job description

Person specification:

Qualifications:

Essential:

Good General Education (eg. GCSE English and Maths A-C GCSE LEVEL 9
Business Administration NVQ level 3 or equivalent experience in an Administrative environment

Experience:

Essential:

Experience of dealing with the Public/Customer service experience
Experience of working in a Secretarial/ Administrative role with a proven track record of problem solving
Experience of dealing with the Public/Customer service experience
Good Organisational skills
Able to use own initiative and deal with the unpredictable
Able to work under pressure and to multitask
Able to work to deadlines