Administrator - Kennington, United Kingdom - Get Set UK
Description
Administrator (Call Centre Representative - Refugee Employment Programme (REP)
Location:
Kennington London
Salary:
£21,000 - £24,000
Working hours:
Monday - Friday
Job Type:
Permanent
Get Set UK delivers high-quality services within local communities across a range of sectors including employment, skills and refugee support.
Get Set for making a difference to people's lives
Job Purpose
- Uphold professional integrity by maintaining sensitive company records.
- Ensure all equipment/fixtures are reported timely to our contractors.
- Demonstrate efficiency by overseeing systems, paperwork, and administrative tasks in strict alignment.
- Collaborate and assist the business manager in conducting tailored risk assessments specific to our work environment.
Key Responsibilities
Branch Operations:
- Ensure the branch is opened and closed while maintaining detailed logs in accordance with company policy.
- Demonstrate commitment by organizing Health & Safety (H&S) folders and records in strict adherence to our H&S Policy.
- Supervise visitor and customer access, with a vigilant eye on security to prevent breaches.
- Efficiently manage branch phone communications, providing prompt and helpful responses to inquiries and ensuring seamless call transfers. Provide support in sending posts to case managers.
- Respond promptly and professionally to customer inquiries, providing helpful assistance and ensuring seamless call transfers.
- Efficiently handle deliveries, oversee courier collections, and maintain organized booking records for our dynamic workspace.
- Effectively manage the branch's petty cash, issuing vouchers and travel cards to customers, and conducting weekly reconciliations for business manager approval, ensuring smooth financial operations.
- Proactively procure stationery and necessary supplies, keeping our workspace fully equipped and efficient.
- Liaise with the marketing team for ordering marketing and/or Course materials.
Handle REP Line Calls:
- Take calls for the REP line and ensure they are answered promptly within the defined timeframe.
- Check the eligibility of referrals and assign them to dedicated case managers for further processing.
- Accurately update all relevant information in the system.
- Possess basic IT skills to navigate through systems and databases
- Achieve agreed personal targets related to call handling and other relevant metrics
Compliance and Audit Administration:
- Assist in the administration of compliance and audit activities for the contract.
- Ensure adherence to regulatory requirements and internal policies
MI Tool and CRM Support:
- Support with the MI (Management Information) tool to ensure records are accurately updated on the CRM (Customer Relationship Management) system.
- Weekly checks to support the MI tool submission
Ad Hoc Duties:
- Perform ad hoc duties as required to support the REP contract, demonstrating flexibility and adaptability to meet the evolving needs of the program.
Health and Safety:
- Vigilantly perform timely health and safety checks, promptly reporting any concerns to the business manager, ensuring a secure and healthy environment.
- Swiftly report any faulty equipment or fixtures to external parties to ensure timely repairs and maintenance.
Administrative Support:
- Offer unwavering administrative support across diverse projects, using best practices to drive success.
- Efficiently manage IT equipment for new team members and facilitate the smooth return of equipment from departing staff.
Key Skills Required
- Demonstrate strong administrative support and customer service skills in a customerfocused, inclusive environment.
- Demonstrate exceptional time management, planning, problemsolving, and organizational skills to achieve your objectives.
- Ability to cultivate powerful interpersonal skills, excelling both independently and as a dynamic team player, all driven by initiative and motivation.
- Expert as an accomplished office administrator/manager, adept in a wide array of office functions, ready to make an impact.
- Be commercially aware and understand contractual requirements and be willing to adjust delivery to ensure requirements are being met
- Passionate about empowering and supporting adults from challenging environments, with learning disabilities and neurodiverse individuals through valuable handson experience.
- Demonstrate strong communication skills, marked by clarity and sensitivity.
Benefits
- Company pension & events
- Gym membership
- Private medical insurance; Wellness programs
- Employee Forum (Your voice matters, at Get Set UK employees have a say in how we run the busines
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