Business Operations Administrator - Reading, United Kingdom - Beale Wildlife Park

Beale Wildlife Park

Verified Company

Reading, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reporting directly to the Head of Business Operations you will primarily be tasked with the administration of Health and Safety and Estate Administration.

The Role requires a proactive individual with excellent organisation and communication skills.

H&S

Look after administration for H&S on site.
Ensure on site compliance with legislation and H&S by requesting documentation form relevant parties and taking responsibility for the central management of this.
Manage filing and document control for all H&S matters.
Support the park in being compliant with Health and Safety and Policies

Estate

Oversee property and estate management.
Ensure that residential properties are effectively maintained through regular maintenance and repair bookings.
Oversee and organise the estate terrier management and updates.
Manage field hire bookings, lease agreements and updates.
Liaise with tenants both residential and commercial and answer queries.
Ensure contracts leases and agreements are filed and kept up to date.
Review invoicing for estate matters in line with purchase order process and financial policies.

General Duties:

Ø Dealing with incoming and outgoing correspondence

Ø Filing and Archiving

Ø Creating and managing documents, spreadsheets and records.

Ø Compiling reports

Ø Managing and organising communication with external contractors and agents.

Ø Liaising with visitors to answer queries and resolve issues

Ø Providing occasional administrative support to other staff members to help them fulfil their role.

Skills and Experience

Experience in a similar role, to have included facilities/estate/H&S administration
Organised with acute attention to detail
Ability to work with an existing team on site
Customer focused with strong communication skills
Proficient in the use of Excel
Proficient in using Power Point
Awareness of Health and Safety legislation
Experience in administration of risk assessments
Ability to multi task and prioritise workloads
Ability to communicate at all levels
IOSH or NEBOSH training is desirable