Executive Assistant - London, United Kingdom - SYSTEMIQ

SYSTEMIQ

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

SYSTEMIQ, the
system change company and certified B Corp, was founded to drive the achievement of the UN Sustainable Development Goals and the Paris Agreement on climate change by transforming markets and business models in five key systems: nature and food, materials, and circular economy, energy, urban areas, and sustainable finance.

We are guided by the conviction that all system transformations are rooted in human transformations. We must continue to bring more diverse people and voices into real conversations to succeed. We know we don't have all the answers; we may not even have all the right questions.

But we know that open mindsets drive change, so relationships, people, and trust are at the heart of everything we do.

Position:

Primary Responsibilities

We are looking for an experienced Executive Assistant to provide two of our Partners with thorough support and organisation to enable them to deliver their work.

From day one, you will hit the ground running as Executive Assistant:
Travel Management

Prepare travel itineraries, including booking flights, accommodation, taxis, trains, and other reservations (restaurant, venue, etc.)
Develop a portfolio of hotel, restaurant, venue options which our global team can select from
Negotiate preferential rates with providers

Operational Support:

Coordinate internal and external meetings, booking meeting rooms or suitable venues as required
Coordinate team strategy meetings and share content, meeting agenda and minutes
Support with external communications including developing letters of proposal (LOP) templates and tailored marketing materials sent to prospective partners
Develop a good grasp of current and upcoming projects across the business in order to direct queries to the right person
Preparing and submitting purchase orders
Prepare, reconcile, and submit all required documentation for expense reimbursement in alignment with Company travel and expense policies
Provide backup cover as needed for the larger pool of administrators in the London office

Requirements:

About You
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Are excited about SYSTEMIQ'S vision and want to contribute
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Have thoughts on process. Your workload is meticulously organised and maintained, and you have a reputation for follow-through. You have exceptional time management and work prioritisation, and driving multiple responsibilities simultaneously with limited oversight does not faze you.
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Are humble. No task is too small for anyone and eager to learn. You're all about the team, not the individual.
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Get it done. You have a methodical approach to your work with a strong focus on accuracy, attention to detail, consistency, and superb quality. You take the initiative and can operate autonomously when needed.
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You're a people person. You have outstanding interpersonal skills and can quickly establish rapport, build trust, and demonstrate credibility and authority. You have proven stakeholder management skills and remain calm under pressure.
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You're solution-oriented. You can clearly explain issues, contribute to their resolution, and effectively influence and negotiate to achieve consensus and successful outcomes. You can anticipate needs, make reasoned decisions, and communicate them effectively.
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Early Adopter. Embrace technology systems, social media, and recruitment channels and demonstrate aptitude and ability for system administration, reporting, and utilisation.
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Curious. Keeps professional knowledge, capabilities, and skills up to date and an open and continuous learning mindset

Essential Qualifications / Experience
***- 2+ years' experience working in an Executive Assistant position with a demonstrable track record of working in administrative roles

Experience of working in an international company
Business international level of English both written and oral
Advanced Microsoft Office 365, including Excel, Word and PowerPoint

Other information:

Applications from current residents in the following cities will be considered:
London, United Kingdom

***
Diversity & Inclusion
***We believe that diversity and inclusion are at the heart of system change and the mission we have set ourselves.

So we commit ourselves to:
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Embedding diverse and inclusive ways of working from day to day. This includes recruitment, performance management, and people processes and policies.