Patricia Sari

I am an Indonesian national strong track record in managing a busy office in a multilingual international diplomatic environment. Self-starting, hard-working team player, comfortable with change and a fast learner and ready for challenging role.

Key transferrable skills include:

The Embassy of The Republic of Indonesia in London

Administration Support

Short term contract March – April 2024 (projected)

Assisting the Coordinator and the Third Secretary of Information, Social and Cultural Affairs of the second largest Indonesian embassy with ongoing local events and bilateral events. Book-keeping, dealing with delegates, helps to do several offline and online social-cultural promotions of Indonesia. Liaising with delegates and local counterparts.

The Embassy of The Republic of Indonesia in London

Finance Assistant

Short term contract December2023 – March 2024 (projected)

Assisting the Finance Director of the second largest Indonesian embassy with ongoing and end- of-year accounts reconciliation for staff expenses and embassy running costs. Book-keeping, dealing with purchase invoices, producing spreadsheet accounting reports. Liaising with senior diplomatic staff including Ambassador to obtain data and information to complete reports.

The Embassy of The Republic of Indonesia in Kuala Lumpur

Office Administrator and PA

June 2012 to November 2023

Based in Kuala Lumpur, Malaysia – this is the largest Indonesian embassy in the world. Management of large and small embassy events including selection of venue, booking space and food and drink, guest relations, guest list management,

Example: Indonesian national day reception annually for 500 international guest VIP 

Travel and accommodation management up to Ambassador level,

Example: booking for Indonesian president and entourage visit.

Accompanying diplomatic travelers to provide secretarial services and after event reports,

Examples: accompany Indonesian special forces officer to border inspection; part of team inspecting detention facilities for Indonesian nationals in Malaysia.

General office administration Generate reports using Microsoft Office tools, report generation and collation.

Monthly financial reporting

Manage staff holiday allocations and reporting.

Attended and participated in training events in Indonesian Government Procurement Certification in Hong Kong.

CITY OF TOMORROWMALL, SURABAYA, INDONESIA

Short Term Unit and Kiosk Leasing Officer 

April to June 2012

Promoted to customer facing role. Prospect and Lead generation. Upselling to existing leasers. Showing and promoting property to potential leasers. Weekly and monthly reporting. Succeeded in attracting several new leasers to 6sqm plots and upselling 15sqm units to 10 customers.

CITY OF TOMORROWMALL, SURABAYA, INDONESIA

Administrator and PA to the Marketing Manager 

Jan 2011 to March 2012

• Prepare weekly reports to the mall director.
• Prepare monthly reports for the head quarter office.
• Collect rental outstanding rental to tenant.
• Prepare the tenant data updates to head quarter office. Prepare annual budgeting with supervision from Marketing Manager. Take care of the tenant renewal lease.
• Provide the information needed by tenants and prospective tenants weekly.
• Prepare monthly and annual report to marketing manager.
• General office administration including minutes of meetings.

Various Temporary Office Administration jobs Surabaya Indonesia

2010 to 2011

Office administration and PA roles including a beauty clinic, secretary to Marketing manager in snack industry.

INews TV Bureau (National TV station) Surabaya Indonesia 

Secretary to Head of Bureau

July 2008 to 2010

• Corresponding with local offices and headquarters.
• Prepared weekly financial reports for Head of Bureau.
• Dealing with enquires from customers (advertisers).
• Prepared Editors diary and schedule.
• Control and disburse petty cash.
• Compile monthly news entry reportsfor headquarters office.
• Prepare monthly wage slips of local journalists (news contributors).
• Manage internal events such as training.

• High School Diploma from St Mary's School, Surabaya, Indonesia (O level equivalent) 2003
• 3 year Secretarial and Management Diploma, Indonesian Secretarial and Management Academy, Surabaya, Indonesia 2007
• English IELTS to grade A1