About Swetha Shetty:
I am a confident, reliable, and hardworking person with extensive experience in a variety of organisations and situations within the commercial and public sectors. I am friendly and outgoing, with a passion for helping others, and always acting in a sensitive and diplomatic manner. I am very flexible, adaptable, and keen to learn. I have experience in working in a team as well as independently. Used to working with all staff from boardroom to shop floor and known for maintaining a helpful and cheerful disposition, even when under pressure. Competent user of Word, Excel and other systems.
Experience
Experience
CITY GATEWAY
London UK
City Gateway is a charity dedicated to bringing hope to the local communities of Tower Hamlets, an area that has not benefited from wider economic. City gateway works with local communities by providing targeted training, development, and support for apprenticeships and to develop wider skill sets.
Data and Exams Lead June 2020- till date
My responsibilities as a Data and Exams Lead are:
1. Monthly reporting to stakeholders and maintaining accurate electronic and paper monitoring records for funded contracts.
2. Liaising with individual department Managers to ensure timely achievement of their targets/profiles.
3. Continually supporting standards of quality assurance systems.
4. Handling multiple streams of data and information from various sources.
5. Verification of existing paperwork / evidence against contractual requirements.
6. Interpreting data from Excel and several different systems and databases.
7. Performing all administration relating to examinations and certificates
8. Ensuring examinations compliance with JCQ (Joint Council for Qualifications) and awarding body regulations
9. Keeping myself updated with all JCQ / awarding bodies rules and regulations and requirements relating to examinations
10. Ensuring information and updates are disseminated to the appropriate staff members
11. Supporting staff in preparation for audit visits and EV(External Verifier) visits
12. Managing the setup of new qualification approvals with new and existing awarding bodies
13. Delivering staff training for Invigilation
14. Being the central point of contract for all the awarding bodies and curriculum streams.
Contracts and Examinations Officer September 2016- May 2020
My responsibilities as a contracts officer are:
1. Verification of existing paperwork / evidence against contractual requirements.
2. Monthly reporting to stakeholders and maintaining accurate electronic and paper monitoring records for funded contracts.
3. Continually supporting standards of quality assurance systems.
4. Handling multiple streams of data and information from various sources.
5. Interpreting data from Excel and the trainee database.
My responsibilities as an exams officer are:
1. Performing all administration relating to examinations and certificates
2. Ensuring examinations compliance with JCQ (Joint Council for Qualifications) and awarding body regulations
3. Keeping myself updated with all JCQ / awarding bodies rules and regulations and requirements relating to examinations
4. Supporting staff in preparation for audit visits and EV(External Verifier) visits
5. Delivering staff training for Invigilation
Contracts Internal Verifier September 2015- September 2016
The role supports and enables the Training and Employment function whilst achieving high performance in meeting the contractual delivery requirements to the funding partners.
My key areas of responsibility are
1. Continually supporting standards of quality assurance systems.
2. Handling multiple streams of data and information from various sources.
3. Verification of existing paperwork / evidence against contractual requirements.
4. Interpreting data from Excel and the trainee database.
Monitoring and Administration Lead July 2014- December 2014
My key areas of responsibility are
1. Submitting monthly reports for the funders and maintaining accurate electronic monitoring records for funded contracts, with support from delivery staff by prior agreement
2. Developing and administering use of data organisationsystem within the organisation – including line management of apprentices and volunteers, working to improve accurate use of database and data systems overall, producing statistics for other departments of the organisation, keeping server tree organised and user friendly.
3. Administering Finance – Ensuring processing of invoices and credit card statements happens accurately. Management of petty cash for the centre, including disbursement and monthly reconciliations
4. Overseeing facilities at centre to ensure they convey a professional message to service users – including line management of cleaners and reception staff, managing organisation of staff workspace, administration of office resources and stationery stock, maintenance of health & safety and make ensuring that all staff, volunteers and clients are trained in fire procedures.
5. Teaching ICT and administration as required
Operations Assistant February 2012 – June 2014
My key areas of responsibility are
1. Developing and administering use of data organisation system within the organisation – including line management of apprentices and volunteers, working to improve accurate use of database and data systems overall, producing statistics for other departments of the organisation, keeping server tree organised and user friendly.
2. Administering Finance – overseeing payroll system for sessional staff, raising and processing invoices, administer daily petty cash, reconcile monthly petty cash statementsand liaise with central finance team.
3. Contracts, Funders & Awarding bodies – assisting Operations Manager in generating, organising, gatheringand submitting appropriate paperwork and data for each contract/project, gathering appropriate client evidence, liaise with awarding bodies to book and run exams and submit coursework
4. Oversee facilities at centre to ensure they convey a professional message to service users – including line management of cleaners and reception staff, managing organisation of staff workspace, administration of office resources and stationery stock, maintenance of health & safety and make ensuring that all staff, volunteers and clients are trained in fire procedures.
5. Taking and circulating minutes at various meetings, teaching occasional lessons and ICT support
STEPNEY CITY FARM
London UK
Office Administrator (Volunteer) April 2011 – January 2012
My key areas of responsibility are,
1. Checking and answering emails.
2. Data entry of monitoring forms.
3. Various financial tasks such as logging petty cash expenditure, filling invoices and bills and banking.
Career break taken to raise family January 2010 – March 2011
BEML Ltd
Bangalore India
Makers of earthmoving and other heavy industrial equipment, for the mining and civil engineering industries.
Graduate Apprentice Trainee February 2008 – December 2008
I was involved in different areas in the organization during my apprenticeship program. My key areas of responsibilities are
1. Involved in preparation of Quality Assurance Plan according to ISO 9001:2000 standards.
2. Involved in preparation of Inspection and Testing Plan for Metro Rail cars.
3. Involved in Performance testing, Dielectric & insulation testing etc of ACEMU Rail coaches according to IEC 1133 Standards.
Education
Bachelor of Technology in Electrical and Electronics Engineering LBS College of Engineering, Kannur University, India Passed with First Class | 2007 |
12th Grade Kerala Education Board, India Passed with Distinction | 2003 |
10th Grade Kerala Education Board, India Passed with Distinction | 2001 |
Bachelor of Technology in Electrical and Electronics Engineering LBS College of Engineering, Kannur University, India Passed with First Class | 2007 |
12th Grade Kerala Education Board, India Passed with Distinction | 2003 |
10th Grade Kerala Education Board, India Passed with Distinction | 2001 |
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