Administrator - Belfast, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Belfast, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrator

My client is a leading voluntary organisation, that improves and provides support to the wider public. They are currently seeking an Administrator to join their team.
This is a Part-time, Temporary until March 2023 (possible extension)

Monday - Friday 9.30am-5.30pm

With an hourly rate £10.50 per hour

Job Purpose:

As Administrator you will be providing general administrative support and assist with day-to-day office operations.

Essential Criteria:

Minimum of 1 years' experience in an administration role
Demonstrable experience of using a range of computer software including Microsoft Office, Word, Excel, and database packages as well as Access
GCSE English and Math's at Grade C or above, or equivalent
An understanding of/empathy with the voluntary sector
Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels
Ability to work on your own initiative as well as part of a team
Ability to manage and prioritise a busy workload

Main Duties and Responsibilities:

Provide telephone and reception arrangements, which are welcoming to children, young people, professionals, and visitors
Assist in the supervision of children and young people in the office reception area and at agency events
Handle all relevant correspondence and enquiries
Type letters, memoranda, reports, etc using Microsoft Word; and, as required, to prepare presentations, questionnaires and tables using Microsoft PowerPoint and Excel
Coordinate the preparation and dissemination of information, reports, presentations, etc.
Assist in the collection and recording of programme evaluation information and data
Maintain the information and filing system
Assist staff teams with the maintenance of efficient recording systems
Assist the staff teams with efficient administration
Arrange meetings for visitors and external visits and prepare all necessary facilities and associated papers
Assist in the coordination of events
Assist in the maintenance of agency asset register and disposal record
Assist with computer maintenance issues where appropriate
Assist with all aspects of the day to day running of the central office
To attend and participate in staff meetings and other relevant meetings as appropriate
To attend training courses as appropriate
To contribute to the activities, promotion, and development of the business
Any other duties as required