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    Executive Assistant - London, United Kingdom - Pension Corporation

    Pension Corporation
    Pension Corporation London, United Kingdom

    1 month ago

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    Description
    Direct message the job poster from Pension Insurance Corporation plc
    This role is primarily focused on providing support to the Chief Risk Officer and their direct reports.

    This includes being the secretary for the Management Risk Committee and the Model and Assumption Committee and supporting across other departments as and when required.

    The Executive Assistant is a key member of the risk function and provides administrative support to the area.
    Our Company values are expected to be reflected in the delivery and performance of every role.
    Key responsibilities

    • Executive Assistant to the CRO
    Co-ordinate, manage and prioritise the diary, inbox and priority list of the Chief Risk Officer. Screen emails, compose internal and external correspondence
    Liaise directly with other Execs and NED's on behalf of the Chief Risk Officer
    Make travel arrangements, manage conference attendance

    • Coordinate and manage Risk Committee meetings
    Work with the Head of CRO office to set up Risk Committee meetings, draft agendas, oversee the timely production of papers, produce meeting packs using Diligent
    Attend Management Risk Committee meetings and take good quality minutes.
    Work with Company Secretary on Board Risk Committee agendas, liaising with the CRO and the Risk team.

    • Executive Assistant to the Risk senior managers and wider Risk team
    Scheduling internal and external meetings
    Support the Regulatory Affairs team in setting up regular and ad-hoc meetings with the Regulator on behalf of the Regulatory affairs team
    Prepare and reconcile staff expenses
    Organise all the department's procurement, order processing, approval mechanisms and supplier management.
    Manage onboarding of consultants including reviewing of contracts and making sure all relevant sign offs have been completed.
    Organising team building events and socials.
    Work with and support the wider Executive Assistant group
    Assist with adhoc task as and when required.
    This role is primarily focused on providing support to the Chief Risk Officer and their direct reports.

    This includes being the secretary for the Management Risk Committee and the Model and Assumption Committee and supporting across other departments as and when required.

    The Executive Assistant is a key member of the risk function and provides administrative support to the area.
    Our Company values are expected to be reflected in the delivery and performance of every role.
    Key responsibilities

    • Executive Assistant to the CRO
    Co-ordinate, manage and prioritise the diary, inbox and priority list of the Chief Risk Officer. Screen emails, compose internal and external correspondence
    Liaise directly with other Execs and NED's on behalf of the Chief Risk Officer
    Make travel arrangements, manage conference attendance

    • Coordinate and manage Risk Committee meetings
    Work with the Head of CRO office to set up Risk Committee meetings, draft agendas, oversee the timely production of papers, produce meeting packs using Diligent
    Attend Management Risk Committee meetings and take good quality minutes.
    Work with Company Secretary on Board Risk Committee agendas, liaising with the CRO and the Risk team.

    • Executive Assistant to the Risk senior managers and wider Risk team
    Scheduling internal and external meetings
    Support the Regulatory Affairs team in setting up regular and ad-hoc meetings with the Regulator on behalf of the Regulatory affairs team
    Prepare and reconcile staff expenses
    Organise all the department's procurement, order processing, approval mechanisms and supplier management.
    Manage onboarding of consultants including reviewing of contracts and making sure all relevant sign offs have been completed.
    Organising team building events and socials.
    Work with and support the wider Executive Assistant group
    Assist with adhoc task as and when required.
    Requirements
    Knowledge
    ~ Strategic and commercial knowledge ideally within the Financial Service industry (desirable).

    Skills
    Strong organisational skills
    Strong communication skills (written and oral)
    Ability to organise work to meet deadlines
    Excellent time management skills
    Analytical skills
    Microsoft Word, PowerPoint and Excel
    Experience
    Relevant secretarial qualification
    Experience in supporting senior management/ ideally board level.
    Experience of working in an industry where integrity and discretion are vital.
    Benefits
    ~28 days' annual leave plus bank holidays
    ~ Pension
    ~ Insurance for Travel, Private Medical, Critical Illness, Life Assurance and Income Protection
    ~ Save As You Earn (SAYE)

    And more
    Seniority level
    ~ Seniority level Mid-Senior level

    Employment type
    ~ Employment type Contract

    Job function
    ~ Job function Administrative

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