Jobs
>
Cambridge

    Facilities Administrator/Coordinator - Cambridge, Cambridgeshire, United Kingdom - Bidwells LLP

    Bidwells LLP
    Bidwells LLP Cambridge, Cambridgeshire, United Kingdom

    4 weeks ago

    Default job background
    Description

    Location: Cambridge Science ParkDepartment: Investment Property ManagementContract type: PermanentHours: 37Salary: DOE

    Job Advert

    Are you an experienced facilities administrator looking for your next career move?

    If so, we're looking for a Facilities Administrator to join our site-based team on the prestigious Cambridge Science Park

    The successful applicant will join our Investment and Property Management team. The Investment & Property Management team undertakes the management of various commercial assets for a range of clients including Cambridge Colleges, Institutions, Property Companies and Family trusts. The Cambridge Science Park is an asset of Trinity College which is managed by Bidwells.

    The Cambridge Science Park was established 52 years ago when Trinity College Cambridge embraced the concept that would change the hi-tech sector in Cambridge, the UK and beyond. Trinity owns the freehold of the Cambridge Science Park, which today comprises 150 acres, 1.7 million sq ft of high technology and laboratory buildings. It's home to 7000 people at over 170 companies, ranging from exciting start-ups to some of the world's leading technology businesses.

    Job Purpose

    We're looking for a proactive and knowledgeable Facilities Administrator to provide Facilities and Property support to tenants and occupiers on the Science Park.

    No one day will be the same, so we're looking for someone who is flexible and can handle an ever-changing workload and the successful applicant will also work closely with our in-house Investment and Property team here at Bidwells.

    What you'll be doing:

    • Input into service charge management and assist in the production of service charge budget and reconciliation packs to issue to the tenants.
    • Utilities – log monthly meter readings, update spreadsheet for Smartest Energy, change of tenancy.
    • Liaise with tenants regarding various matters as agreed with the facilities/ property manager.
    • Scheduling and booking inspections, preparation of documentation ahead of inspections by the facilities or property Manager
    • Assist with follow-up actions from the inspections, likely to relate to H&S issues and remedial works, as agreed with the facilities/ property manager.
    • Visits to properties to take meter readings, address issues, take photographs and other facilities associated work as agreed with the facilities and property manager.
    • Updating of property handbooks, photocopying/scanning/filing and other administrative tasks as appropriate.
    • Assist with helpdesk and raise actions within designated technology e.g. E-logbooks, as appropriate.
    • Support in contractor management including quotes and access.
    • Gain and maintain knowledge and understanding of building and estate activities across the Portfolio e.g. landlord works or projects, incoming/outgoing tenants through working closely with the facilities and property manager.
    • Support in the management of instructions, purchase orders, invoice approvals between client and IPM e.g. management meeting agendas, minutes, client trackers.
    • Assist in tenant engagement initiatives.
    • Produce monthly report from Property Management Database of Diary Events (RR, LExp, Breaks), analyse data and discuss with Asset Manager for next steps
    • Assist in Health & Safety data logging on the H&S management system/database and ensure any H&S documentation is saved and flagged if non compliant

    About you:

    • Previous experience in a Facilities Coordination or Administration position
    • Strong IT skills with a minimum of intermediate level in MS Excel, Word, Outlook, PowerPoint, PDF editor
    • Aptitude to learn new technologies.
    • Ability to prioritise and deal with a varied workload and the competing demands of the team.
    • A self-starter with the ability to work on own initiative and a can-do approach to teamwork.
    • Pro-active & excellent problem-solving skills.
    • Excellent verbal and written communication skills with the ability to build relationships quickly with internal and external stakeholders.
    • Numerate with a high level of attention to detail.
    • Good team worker with excellent interpersonal skills
    • Enjoys a fast paced and teamwork environment

    What's in it for you?

    Competitive Salary: We recognise and reward talent with generous salary and group bonus schemeComprehensive Benefits: Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle discounts and perksProfessional Development: Continuous learning, study support and promotion opportunitiesInnovative Culture: Be part of a forward-thinking team at the forefront of industry trendsFamily Friendly: We offer enhanced family leave policies to support individuals close to you

    Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.

    Agencies: Bidwells does not accept unsolicited resumes and will not be responsible for related fees.

    REF-(phone number removed)

    #J-18808-Ljbffr
  • Newton Colmore

    Facilities Administration Coordinator

    3 weeks ago

    Newton Colmore Cambridge, United Kingdom

    Newton Colmore is working with a leading scientific company in Cambridge, and we are searching for an experience facilities administration coordinator to join their team on a permanent basis. · In this role, you will be providing robust administration and control of Facilities an ...

  • Cambridge Design

    Facilities Coordinator

    3 weeks ago

    Cambridge Design Cambridge, United Kingdom

    **About The Role**: · Location: Bourn, Cambridge · Starting May/June duration 6 months · Please note this role is full time onsite and requires shift working e.g. 7:30am - 3:30pm · The Facilities Coordinator is responsible for supporting the management and delivery of all facilit ...

  • SoCode

    Facilities Coordinator

    3 weeks ago

    SoCode Cambridge, United Kingdom

    **Job details**: · Posted 31 January 2023 · Salary£25k - 35k per year + Benefits · LocationCambridge · Job type Permanent · DisciplineSoftware Testing / Quality Assurance · ReferenceFC/S · **Job title**: Facilities Coordinator · **Location**:Cambridge (Flexible working) · **Job T ...

  • University of Cambridge

    Facilities Administrator

    4 weeks ago

    University of Cambridge Cambridge, United Kingdom

    People are at the heart of everything we do at Pathology, so why not join our professional services team as Facilities Administrator and start supporting excellence in research and education. We can offer a welcoming work environment where you can feel valued, encouraged to devel ...

  • Bidwells

    Facilities Administrator/Coordinator

    3 weeks ago

    Bidwells Cambridge, United Kingdom Full time

    Location: Cambridge Science ParkDepartment: Investment Property ManagementContract type: PermanentHours: 37Salary: DOE · Job Advert · Are you an experienced facilities administrator looking for your next career move? · If so, we're looking for a Facilities Administrator to join o ...

  • Bit Bio

    Facilities Coordinator

    3 weeks ago

    Bit Bio Cambridge, United Kingdom

    is an award-winning spinout from the University of Cambridge. Our breakthrough technology combines synthetic and stem cell biology for the precise, efficient and consistent reprogramming of human cells used in research, drug discovery, and cell therapy. At , we are passionate abo ...

  • The One Group

    Facilities Coordinator

    2 weeks ago

    The One Group Cambridge, United Kingdom

    I have just taken on an instruction for a highly appealing, hands-on Facilities Assistant role based in Cambridge (They even have their own, subsided on-site canteen - trust me the food is delicious..). · The company are incredibly enthusiastic regarding the development of their ...

  • University of Cambridge

    Facilities Administrator

    3 weeks ago

    University of Cambridge Cambridge, United Kingdom Part time

    The Van Geest Centre for Brain Repair is seeking an enthusiastic individual to provide a secretarial and clerical services to the building. As part of the Department of Clinical Neurosciences, the centre focuses on neurodegenerative diseases as well as providing a clinical testin ...

  • University of Cambridge

    Facilities Management Administrator

    3 weeks ago

    University of Cambridge Cambridge, United Kingdom Part time

    To support the Senior Facilities Management Administrator co-ordinate and oversee the administration operation of a particular department/section/unit, to ensure smooth running of teaching and learning/research activities. · The role-holder provides office management and senior a ...

  • Fawkes & Reece

    Facilities Operations Coordinator

    2 weeks ago

    Fawkes & Reece Cambridgeshire, United Kingdom

    **Location**: Cambridgeshire · **Salary**: £24K- £25K per Year · **Contract**: Permanent · **Type**: Full Time · **Reference**: HF-FOC_ · **Posted**: January 9, 2023 · **Consultant**: Hollie Foxwell · Facilities Operations Coordinator · Based in Peterborough · Full-time, Permane ...

  • Meyer-Scott Recruitment

    Repairs/facilities Administrator

    2 weeks ago

    Meyer-Scott Recruitment Cambridge, United Kingdom

    **Repairs/Facilities Administrator** · Meyer Scott Ref: VR/08937 · **Salary**:£13.50 per hour · **Location**:Cambridge · **Type**:Fixed Term Contract · The Estates Division at the University of Cambridge is a multi-disciplinary organisation responsible for the development, manage ...

  • Ann Pettengell

    Facilities Coordinator

    3 weeks ago

    Ann Pettengell Cambridge, United Kingdom

    As the Facilities Coordinator, you will take the lead on workspace management systems and be responsible for the implementation of a new booking system, which will manage meeting space bookings, event operations, building occupancy systems and visitor management services. · The s ...

  • Jagex Limited

    Facilities Coordinator

    4 days ago

    Jagex Limited Cambridge, United Kingdom

    We're looking for someone to provide administrative and operational support to the Facilities Management department, could this be you? You'll supervise and liaise with all service providers and internal customers at Jagex to ensure the best possible workplace solutions are offer ...

  • Pure Resourcing Solutions

    Facilities Coordinator

    2 weeks ago

    Pure Resourcing Solutions Waterbeach, United Kingdom

    This Facilities Coordination role requires an individual with a keen eye for detail and the ability to provide comprehensive support to ensure the needs of the business and its staff are met in a timely, effective manner.An innovative, problem-solvingapproach will be key to your ...

  • University of Cambridge

    Senior Facilities Management Administrator

    3 weeks ago

    University of Cambridge Cambridge, United Kingdom

    **The Role**: · The role-holder provides office management and senior administration support to the FM Operations Manager. · Support includes diary management, assisting with University contracts and tendering, preparation and distribution of papers as well as contributing to new ...

  • Gilead Sciences

    Administrative Coordinator

    2 weeks ago

    Gilead Sciences Cambridgeshire, United Kingdom

    For Current Gilead Employees and Contractors: · Please log onto your · Internal Career Site · **Job Description**: · Administrative Coordinator · Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987, that has pursued and achieved breakthroughs in me ...

  • Meyer Scott Recruitment

    Facilities Administrator/Coordinator

    3 weeks ago

    Meyer Scott Recruitment Cambridge, Cambridgeshire, United Kingdom Full time £13.50

    Repairs/Facilities Administrator · 50 per hour · Type: Fixed Term Contract · The Estates Division at the University of Cambridge is a multi-disciplinary organisation responsible for the development, management and maintenance of the University estate, along with the provision ...

  • Bidwells LLP

    Facilities Administrator/Coordinator

    3 weeks ago

    Bidwells LLP Cambridge, United Kingdom Full time

    Location: Cambridge Science Park · Department: Investment Property Management · Contract type: Permanent · Hours: 37 · Salary: DOE · Job Advert · Are you an experienced facilities administrator looking for your next career move? · If so, we're looking for a Facilities Administrat ...

  • Bidwells

    Facilities Administrator

    3 weeks ago

    Bidwells Cambridge, United Kingdom

    Are you an experienced facilities administrator looking for your next career move? · Be one of the first applicants, read the complete overview of the role below, then send your application for consideration. · If so, we're looking for a Facilities Administrator to join our site ...

  • Meyer Scott Recruitment

    Repairs/Facilities Administrator

    3 weeks ago

    Meyer Scott Recruitment Cambridge, United Kingdom

    Repairs/Facilities Administrator · Meyer Scott Ref: VR/08937 · Salary: £13.50 per hour · Location: Cambridge · Type: Fixed Term Contract · The Estates Division at the University of Cambridge is a multi-disciplinary organisation responsible for the development, management and mai ...