- Liaise with project finance contacts and Investigators, organisational contacts etc both within and external to Heriot-Watt to ensure quarterly finance reporting to UKRI on research projects and the flexible fund. Work with partners to ensure they are reporting and forecasting their budgets effectively.
- Work with Heriot-Watt finance, EDICa Project Manager and Director to provide monthly finance reports for Caucus level costs, for UKRI reporting and management of the grant. This may also include a number of forecasting exercises to ensure both quarterly and financial year spending is on track.
- To develop and implement improvements to the working practices, services provided and administrative systems relevant to the Project.
- To develop, document and undertake training of staff on procedures, systems and changes to external reporting/audit requirements. Additionally, the training of school administrative staff and Principal Investigators as required.
- Provision and interpretation of financial reports for Principal Investigators, Administrators, Financial Controllers and external bodies where necessary.
- Maintain clear and accurate records for audit purposes, both internally complying with university regulations and externally complying with sponsors requirements and additional provision of detail, particularly UK Government and European Commission.
- Provide advice on grant conditions and project accounting to Principal Investigators, Administrators and Financial Controllers. Also ensuring that compliance and any specific terms are adhered to on each project.
- Provision and maintain regular meetings with individual schools and Research groups, ensuring consistency of service, advice and support from the RGO office.
- Ensure VAT treatment on each project is correct to maintain correct VAT recovery.
- Provision of Month End accounting routines, monthly KPIs, maintenance of Oracle Projects Data, additional credit control on outstanding invoices, statistical information as required
- Preparation and provision of Year End accounting routines, meeting required timelines for completion and assist in the preparatory work for the submission of the University's year accounts and audit.
- Liaise with external partners, such as collaborating Institutions, funding bodies and auditors when required
- A part qualified or minimum Accounting Technician (or equivalent) qualification – or substantial experience working in a project management role.
- Proven ability to manage own workload, organising and prioritising tasks to meet deadlines.
- Proven ability to monitor a budget and prepare accurate costings, projections and reports.
- Proven ability to understand and communicate/explain information (e.g., organisational policies and processes and funder terms and conditions) to others and to respond to a range of queries.
- Proven ability to use initiative and judgement to solve problems and to suggest ways of working more efficiently or effectively.
- A collaborative and flexible approach with evidence of ability to work independently and as part of a team.
- Experience of systems development and/or change management
- Experience of working to strict deadlines
- Experience of working with large complex projects
- A team player, with excellent oral and written communication skills
- Leadership skills, with a proven ability to engage and work with senior stakeholders
- Excellent organisational skills, with the ability to work with speed and accuracy
- Desirable Criteria
- Experience in Research Financial Administration.
- Experience of working with Oracle Financials Software
- Experience of managing consortium projects
- Experience of reviewing and developing training and procedural requirements
- Experience of working within an FE/HE Institution
-
Structured and Project Finance Lawyer
Found in: Talent UK C2 - 3 hours ago
Pinsent Masons Midlothian, United Kingdom Full timeENERGY AND INFRASTRUCTURE FINANCE – 2 - 6 yrs PQE · EDINBURGH / LONDON · Brief · We are currently looking to recruit a talented lawyer to join the Structured and Project Finance Team in Edinburgh or London office, ideally a candidate with 2 - 6 years PQE specialising in the ar ...
-
IRR Research Grants Finance Officer
Found in: Talent UK C2 - 1 day ago
The University of Edinburgh Midlothian, United Kingdom Full timeUE06 £32,982 - £38,205 Per Annum · College of Medicine and Veterinary Medicine / Clinical Sciences / Institute for Regeneration and Repair · Full-Time (35 hours per week) · Open-Ended · We seek an enthusiastic and service-focused individual to join our Institute for Regeneration ...
-
Information and Support Assistant
Found in: Talent UK C2 - 6 days ago
The University of Edinburgh Midlothian, United Kingdom Part timeGrade UE04 £24,533- £27,181 pro rata · Information Services Group- Help Services · Part-time: 25 hours per week · Open-ended: permanent · The Opportunity: · Providing frontline support to students, staff and visitors of the University across a range of services including Librar ...
-
Global & Direct Tax Specialist
Found in: Talent UK C2 - 19 hours ago
The University of Edinburgh Midlothian, United Kingdom Full timeUE07 £39,347 - £46,974 per annum · Finance · Contract Type - Open Ended · Full time - 35 Hours Per Week · The Opportunity: · As our Global & Direct Tax Specialist, you will be primarily focused on managing the tax risks of a challenging and evolving globally mobile staff populati ...
-
Finance Officer
Found in: Talent UK C2 - 2 days ago
The University of Edinburgh Midlothian, United Kingdom Full timeGrade UE06 - £32,982 - £38,205 per annum · College of Medicine & Veterinary Medicine - Molecular, Genetic & Population Health Sciences · Full time - 35 hours per week · Fixed term contract - 24 months · We are looking for an experienced Senior Finance Officer to join our Busines ...
-
Project Manager
Found in: Talent UK C2 - 2 days ago
Heriot-Watt University Midlothian, United Kingdom Full timeRole: Project Manager · Grade and Salary: Grade 8, £45,585 - £56,021 per annum · FTE and working pattern: 1 FTE, 35hrs per week, Monday - Friday · Holiday Entitlement: 33 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday) · Description o ...
-
Technical team lead
Found in: Talent UK C2 - 3 days ago
Avaloq Midlothian, United Kingdom Full timeJob Description · The Accounting costs and fees team sits within our Banking Core division which is responsible for maintaining and enhancing our Avaloq software and products. · As a member of the team, you will be part of a collaborative group of Software Engineers and Business ...
-
Research Associate
Found in: Talent UK C2 - 2 days ago
Heriot-Watt University Midlothian, United Kingdom Full timeDirectorate: School of Engineering & Physical Sciences · Salary: Grade 7 (£36,023-£45,585) · Contract Type: Full Time (1FTE), Fixed Term (12 Months Maternity Cover) · Detailed Description · The Technology Specialist will work within the MDMC (Medical Device Manufacturing Centre), ...
-
General Counsel
Found in: Talent UK C2 - 1 day ago
Heriot-Watt University Midlothian, United Kingdom Full timeAn outstanding opportunity for an experienced qualified solicitor to join Heriot-Watt University as our new General Counsel. Please find full brochure . · Reporting to the University Secretary, this new role of General Counsel at Heriot-Watt will provide legal support across the ...
Finance Manager - Midlothian, United Kingdom - Heriot-Watt University
Description
Grade 6: £29,605 - £34,980 per annum. (pro rata, part time 50%)
Contract: Part-time (17.5 hours per week), Fixed Term until end December 2025.
Location: The role is based on the Edinburgh Campus and we support connected hybrid working.
Remote working opportunities will be considered. Remote working is only available for those based in the UK.
Role Details
The EDI Caucus is funded by UKRI and the British Academy to create a step change in measuring and advancing equalities across the research and innovation system. The successful candidate will be joining a team of academics and EDI practitioners who are committed to creating equitable ways of working. The successful candidate will support the caucus team and flexible fund award holders with their financial management and reporting, working closely with the project manager and caucus administrator/communications lead.
Key Responsibilities
Education, Qualifications and Skills
These are the criteria on which the short-listing and recruitment selection will be made.
Essential Criteria
This job description is intended as a flexible framework which outlines the key general areas of activity in your position. Other activities may be required which are not outlined above but which are appropriate to the position and grade. Your personal objectives (Forward Job Plan) will also set out specific tasks and objectives for you to achieve, including objectives to help your career development.
