Supervisor - Co-ordinator - Beith, United Kingdom - Mitie

Mitie

Verified Company

Beith, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Supervisor/ Co-Ordinator - Lowlands Reserve Forces & Cadets Association (LRFCA)

Mitie was founded in 1987, Mitie is the UK's leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices.

Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, there's no limit to what you can achieve if you work for us.

Job Overview:

We are seeking a Delivery Team member to take responsibility for the effective management and timely delivery of all Mitie contractual outputs.

The Delivery Team member will ensure that all statutory, mandatory and reactive performance indicators are consistently achieved within their area of responsibility.

The position will be based in the Glasgow or Edinburgh areas and will report directly to the Mitie Senior Supervisor.

Main Duties:

Efficient clerical support as required including but not limited to:
Address enquiries to the site
Closing jobs down in Maximo and attach documents where necessary
Raise Project Numbers and Purchase Orders as
Approve To Pay purchase orders on a periodic basis throughout the
Co-ordinate subcontractor reactive calls ensuring that calls are promptly responded to and closed off where necessary.
Liaise with Subcontractors regarding Reactive and Quoted Works where
Assist in the end of year supplier renewal quotes and the raising of PO's, as
Adhoc reports required by the contract
Assisting with producing necessary documentation for audits and filing/archiving when required.
Performance (trackers) updates/Reports when
To ensure the company Health and Safety policy is adhered
To ensure compliance with the Business Quality Management Systems as it applies to this position.
To understand and complete all work-related documentation accurately and on time for the Client and Site Management.
Team
Always maintain good communications with the client and internal
To undertake additional duties in line with capabilities as
Ensure that all training is attended and completed in line with company and individual
Ensure that a good understanding of the contract is achieved, and that time is made available to get familiar with documentation and manuals required to fulfil the
To ensure that all documentation relating to the administration are uploaded and attached to all Work Orders in Maximo/central
To provide record keeping and visibility to the Client, Operations Teams and Management Teams.
Administer filing for purchase orders, WIP,
Maintain an up-to-date asset list for uniform and work-related

What we are looking for:

Demonstrate a proactive approach to delivering excellent customer service to
Strong technical skills and awareness to engage with our supply chain.
Strong team player orientation cooperative and willing to assist others.
Proficient IT skills including MS Word, MS Excel and MS PowerPoint, and comfortable with numerical reasoning.
Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
Well organised, with the ability to multi-task, prioritise and manage competing demands. Strong multi-tasking capability, project and deadline oriented.
Maintains effective work behaviour in the face of setbacks or pressure remains calm and in control of themselves.
Excellent attention to detail.

Person Specification:

You will need to understand and take responsibility for the fact that this role is pivotal to the successful delivery of the duties of the team.

You will have strong organisational and time management skills and be able to multi task effectively.
You will have good customer focus, be forward thinking and

You will have excellent communication skills, a "can do" attitude with an eye for detail and be able to transmit and encourage that attitude.