Personal Assistant to Managing Director - Bristol, United Kingdom - Zapsa ltd

Zapsa ltd

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Zapsa ltd are a specialist Talent Acquisition Consultancy working in the Renewable Energy, Environmental, IT, Sustainability sectors. Due to growth this rapidly growing vertically integrated renewable energy company are looking for a Personal Assistant / Executive Assistant for their MD.

About the Role

The role includes a wide variety of responsibilities, including the traditional PA/administrative duties and will need to demonstrate a willing attitude and flexibility in their approach to undertaking various ad hoc tasks as and when required.

Primarily, the role will be to provide general administrative support, e.g., diary management, minute taking, travel arranging, filing, etc.

Daily maintenance of diary events and organisation of the daytoday schedule of the team, to include the identification and resolution of potential issues
Proactive management of MD to ensure that he attends meetings on time and with the appropriate agendas, documents and presentations using any conference equipment, including refreshments and room bookings
Planning and coordination of travel, e.g. booking flights, hotels and preparation of itineraries
Proactive management of credit card expenses and general correspondence
Electronic and paper filing, both business and personal where required
Provide cover for and support the CEO and COO's PA as required
Act as Office Manager for the Bristol office as required, ordering supplies and creating and maintaining relations with contractors and suppliers
Arrange corporate visits & sporting/social events (domestic & international) for internal/external stakeholders, investors & VIPs
Schedule appraisals and regular meetings with MD's direct reports, liaising with HR on necessary documents
Support MD in all recruitment aspects for the company, liaising with HR to follow protocol
Maintain accurate, confidential records such as medical and insurance documents for MD
Support MD in any personal administration, travel and family arrangements as required

About You

Previous experience working at Board Director level
Highly organised with the ability to prioritise
Strong time management skills
Adapt to rapidly changing priorities in calm, efficient manner
IT sharp with proficiency in MS Office suites
A solutionscentric person, able to react and adapt to changing requirements
Must drive and have own car
Energy / Construction experience is desirable

Immediate start for the right person with a salary package of up to £35k

Job Types:
Full-time, Permanent

Salary:
£32,000.00-£35,000.00 per year

Benefits: