Admin Assistant - Swansea, United Kingdom - INSPIRE Training (GE) Ltd

INSPIRE Training (GE) Ltd

Verified Company

Swansea, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company description

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks, funded through the Shared Prosperity Fund.

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

This will be a fluid role as when not completing admin tasks, a requirement to support to the Project Manager out in employers' work placements to assist with the signing up and assessment of learners.

Responsibilities

Attend meetings and pass on relevant information to and from Admin and Project managers
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies
Communicate with Employers, learners and colleagues
Ensure all paperwork is efficiently submitted for new learners who start the programme
Ensure learners' progress and achievement are timely and appropriately recorded
Ensure learners are registered for selected qualifications through Awarding bodies
Support the Programme Manager with the signing up of learners out on different sites in Swansea and Neath/Port Talbot
Submit and reconcile financial evidence supporting the Claim's Officer
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

Proven experience as an Administrative Assistant or Office Admin Assistant
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organisational skills with the ability to multitask
Personal skills to greet learners and support their learning journeys

Personal and other duties and responsibilities

To develop yourself by attending courses, meetings, training events, workshops and seminars, in order to not only develop yourself, but also the company.

To demonstrate clear written and verbal communication skills including report writing skills.
To be highly selfmotivated and organised.
To ensure effective customer care skills.
A recognition and regard for observing confidentiality.
The capacity to work as part of a team.
An ability to work on own initiative and meet set timescales.
General housekeeping duties.
To display
INSPIRE Training's values and ethos at all times.

All employees have a responsibility for ensuring they undertake their duties in full accordance with the company policies and procedures.

Equality and Diversity

All employees must ensure equality of opportunity and must not discriminate against learners/employers or potential learners/employers, visitors, colleagues by reason of their age, disability, gender, race, religion or sexual orientation.

It is the responsibility of employees to promote equal opportunity and recognition of diversity on behalf of the company throughout the workplace.

Health and Safety

All employees have a legal duty of care to take reasonable care for the health and safety of themselves, and of other persons.

All employees have a responsibility to cooperate and report anything that may affect one's health and safety.

No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety or welfare.

Sustainable Development and Global Citizenship

All employees have a duty of care to promote the seven key themes within the company and to our customers; identity and culture, the natural environment, wealth and poverty, health, climate change, consumption and waste and choices and decisions.

Welsh Language

Where reasonable to do so, employees are asked to encourage the use of Welsh language in the workplace, and assist the company in developing its Welsh Language Policy.

Job Types:
Full-time, Temporary contract, Fixed term contract

Salary:
£18,500.00-£23,000.00 per year

Benefits: