Finance Assistant - Aberdeen, United Kingdom - Charlie House

Description

We have an exciting opportunity within our team, we looking for an experienced and organised Finance Assistant, reporting to the Finance Manager.

This is a key role in supporting the ongoing development of our very special charity, by providing assistance in maintaining and processing financial records for our charity and its 2 subsidiaries (Retail and Community Enterprises).

This will enable us to support the expansion and enhancement of our existing services, through increased efficiencies, but also support our long-term goal of providing a specialist support centre in Aberdeen.

Key Responsibilities
-
Treasury:

• Daily processing in Xero of all donations/receipts received into the (CH) bank account
• Process weekly banking transactions for ReCHarge café
• Download weekly SumUp payout report for ReCharge2 and process in Xero.
• Weekly completion of Donation Record Form for CH for banking (or more frequently if cash exceeds insurance limit). Process all receipts in Xero.
• Reconciliation of bank transactions weekly in Xero
• Process Petty Cash transactions for ReCHarge café

Accounts Receivable

• Download payment reports from online giving platforms, ensuring adequate coding for posting in receipt in Xero, eg, Enthuse, JustGiving, Facebook etc. Process these receipts in Xero.
• Process in Xero weekly sales transactions for ReCHarge café
• Download weekly sales SumUp payout report for ReCharge2 and process in Xero.
• Download SumUp report for weekend sales at market, and any external events and process in Xero.
• Raise Sales Invoices for events, sponsorships, recharges, market stallholder fees etc, both to 3rd parties and intercompany invoices.
• Perform weekly credit control including meeting with Retail Manager and Finance Manager
• Process online shop orders in Xero

Accounts Payable

• Purchase Invoices scan and process approved invoices daily/weekly in Xero. Ensure that any queries are dealt with in a timely manner.
• Purchase Orders ensure accuracy and completeness, and process in Xero.
• Charge Card & Debit Card transactions ensure accuracy of form, backup and process in Xero daily/weekly
• Expenses ensure accuracy of expense sheets including backup, coding and authorisation. Process daily/weekly in Xero.
• Payment Runs provide a listing for review of invoices and expenses due for payment weekly. Setup these payments in Bank of Scotland online banking for authorisation.

Other

• Daily monitoring of accounts mailbox, and action items.
• Process merchandise stock movements monthly from the "merchandise movements" file.
• Assist with merchandise stock takes.
• Assist with monthly reconciliation of intercompany accounts.
• Update Salesforce (CRM) with payments received for invoices that have been raised.
• Create contact and opportunity in Salesforce for any donations not received through online platform.
• Completion of month end checklist.
• Ensure all fixed assets are recorded in Xero.
• Maintain list of annual subscription renewals.
• Maintain list of regular payments & receipts by Direct Debit, Standing Order and via BACS e.g. regular giving.
• Reception cover 1⁄2 day per week.
• Process improvement review and suggestions to management as required
• This list is not exhaustive and may include other adhoc finance activities, as they arise.

Essential experience

• Sound knowledge of accounting packages preferably Xero
• Experience working within a small, busy finance team

Desirable experience

• CRM experience, preferably Salesforce

Essential skills and abilities

• Excellent attention to detail
• Strong processor with in depth understanding of the accounting process
• Excellent verbal communication skills
• Excellent collaborative and team skills
• Excellent time management skills with the ability to work flexibly when required
• Able to work independently and to deliver on promises to tight deadlines
• Process improvement awareness
• Excellent Microsoft excel skills

Qualifications

• HNC Accounting Qualification desirable

Salary:
£22,000.00-£25,000.00 per year


Benefits:

• Onsite parking
• Wellness programme

Schedule:

• Monday to Friday

COVID-19 considerations:
We have a suite of policies to support our COVID-19 processes.


Experience:

- similar experience within small finance team: 2 years (required)


Work authorisation:

• United Kingdom (required)

Work Location:
One location

Application deadline: 27/01/2023