- A 'champion' for the ERP Purchasing Module, including Responsible for first-line support for ERP queries Delivery of 1-1 or small group training Responsible for the continuous development and updating of all training material / communications related to P2P/ERP Purchasing Module (e.g. SharePoint). Setting up new suppliers including vetting requests, using own initiative to know when to reject inappropriate New Supplier Requests **This should be less 'admin' in future with new self-service supplier portal. Liaise with Finance colleagues to continuously improve and streamline P2P process.
- Responsible for the effective and efficient administration of the University's Purchase and Corporate Card programme, including: New applications/changes to accounts. Changes to Account limits. Month-end reconciliation process. Supporting with improvements to the scheme. Provide training to new Cardholders. First line support for all Card queries.
- Provide a first port of call and advise internal University customers and external suppliers on contracted suppliers, as well as general sourcing support *Including travel queries and training.
- Ensure queries are responded to and closed with targeted response times for the department.
- Provide management information queries, category, resolution time etc.
- Maintain and update the Procurement Services External and Internal website (SharePoint).
- Responsible for the effective and efficient administration of the University's Amazon for Business programme.
- Working alongside the Procurement Managers/Specialist to maintain and enhance the catalogues in the eMarketplace.
- General Office Support (e.g. helping to coordinate training calendar, raising requisitions, etc).
- Assist in the implementation of improved working practices and administrative systems.
- Work as an integral member of the team and be able to cover for absences within the team.
- Educated to SCQF Level 6 or similar or equivalent experience.
- Competent in the use of relevant IT packages.
- Well-developed interpersonal skills.
- Demonstrable professional and proactive approach.
- Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment.
- Demonstrable provision of excellent customer service.
- Experience of working in Higher Education.
- Commitment to continuous professional development.
- Ability and willingness to learn new digital skills and capabilities appropriate to your role and how it evolves.
- Understand and adhere to information security practices particularly as it relates to personal or sensitive information.
- Maintain awareness of my own digital wellbeing by being mindful of the length of time spent at a screen and the impact on mental and physical health in using digital technologies.
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Procurement Assistant - Midlothian, United Kingdom - Heriot-Watt University
Description
Purpose of Role
Provide enhanced administrative support to the Procurement Services Team.
Key Duties & Responsibilities
Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.
Essential & Desirable Criteria
Essential
Desirable
Knowledge, Skills & Experience
