Executive Assistant - Aylesbury, United Kingdom - Buckinghamshire Council

Buckinghamshire Council

Verified Company

Aylesbury, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Salary
£32,598 - £33,911

Reference number
BUC11449

Contract type
Permanent

Working hours
Full Time

Level of DBS check required
Not applicable

Date posted
10 Apr 2024, 11 p.m.

Application deadline
24 Apr 2024

Overview:

We are looking for an Executive Assistant to join our CEO Office team.

This is an excellent opportunity for an experienced administrator to be part of a newly created team supporting our corporate management team including our Chief Executive, Deputy Chief Executive & Corporate Directors.

This is an exciting time to join us, as we grow and develop the service.

The CEO Office will support the varied work of this diverse authority and will play a vital role in helping the Council to achieve its strategic objectives through the provision of support to the Corporate Management Team (CMT).

The team supports effective corporate decision-making processes as well as ensuring visibility and strategic oversight of activity across the landscape.

About us:

Buckinghamshire Council is a relatively new organisation that combines the strengths and expertise of the previous five councils in the county to create positive change for local people, communities, and businesses.

We are firmly focused on the future and have made a clear commitment to serve residents better and to provide stronger representation for Buckinghamshire, both locally and nationally.

If that's not enough reason to join us, you will be entitled to a range of benefits including a very competitive employer pension contribution, generous annual leave allowance and access to discounts from a range of services and retailers.

About the role:

Our Executive Assistants work as part of a team to provide high quality, proactive and flexible executive support to the Corporate Management team and/or Members helping them to perform their roles.

The Executive Assistants work closely with and act on behalf of members of the Corporate Management team or Members providing advice to colleagues and effective communication to internal and external partners.

This role is likely to grow and develop over time, making it an excellent opportunity to progress in a local government career.

The key responsibilities are:

Providing executive support to 2 corporate directors within the corporate management team
Using initiative to filter and attend to daytoday tasks and decisions on behalf of the Corporate Director or Member(s) escalating issues where required
Looking ahead and anticipating the needs of those you are supporting
Problemsolving / escalating / developing materials as necessary
Working closely with all members of the CEO Office to deliver broader functions of the office
Working as a team and providing cover for other EAs and functions within the CEO Office

For further information on this role please see the attached job summary.

About you:

Efficient and highly organised
Excellent written and oral communication skills as well as excellent interpersonal skills
Excellent IT skills
Ability to establish good working relationships
Ability to interact with internal colleagues including senior management and external partners to build effective relationships.
Can deal with people at all levels confidently, sensitively and diplomatically.
Ability to be discrete and handle confidential information appropriately
Ability to research and assemble information and prepare draft briefing papers / correspondence.
Ability to collate and organise data / information efficiently.

Other information:

The advert closing date is: 24th of April 2024

This post is covered by the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

All unspent cautions and/or unspent convictions

For further information on how long it takes for cautions and convictions cautions to become spent, please refer to our guide on the Rehabilitation of Offenders Act 1974 (updated 2023) | Nacro

Our values and culture:

We have a set of values, which our employees have chosen, that represent what we are - Proud, Ambitious, Collaborative and Trustworthy.

By joining Buckinghamshire Council, you can expect:
a fair and inclusive culture
- the chance to really make a difference to those around you
- health and well-being initiatives including an Employee Assistance Programme, Mental Health First Aiders and mindfulness workshops
- a unified voice through our Employee Representative Group
- ongoing support, and the opportunity to develop and progress in your career with us
- opportunities to take part in fun activities such as fundraising and social events

At Buckinghamshire Council, we know that our biggest strength comes from the people that work for us, and that's why we're working hard to ensure we continue to be an accessible and inclusive organisation.

From dedicated staff networks overseen by our Equality, Diversity and Inclusion Steering Group, to proudly sta